BITS Newsletter - Students

Wednesday, July 2, 2025
BITS Newsletter

We hope everyone is enjoying their summer! BITS is looking forward to having many new students on campus for Golden Eagle Orientation throughout July. The following outlines some information that you may find helpful.

May Graduate Account Information - student

If you graduated in May, Congratulations! Please keep in mind that your account will be transitioned to an Alumni account 120 days from graduation. This means you will keep your Brockport.edu email at no cost if it is active and used at least once per year. Your Alumni account will not include Teams, OneDrive, or Microsoft Office applications, so be sure to download and store any information you want to keep before your account is transitioned to an Alumni account. Instructions on how to back up your OneDrive data can be found in the How to download and backup your OneDrive data article.

Update on Campus Wi-Fi Upgrades!

Staff and student employees from Systems & Networking and Telecommunications are diving into the second year of our campus-wide Wi-Fi access point replacement project!

This year brings a few extra challenges — from navigating around power outages and hardware delays to coordinating with asbestos testing. Because of this, some of the work may be rescheduled for the winter months.

As always, we’re doing our best to minimize disruptions. Building coordinators will be notified ahead of time if any work is scheduled in their area. If there is an outage, it’ll be brief and limited to the specific access point being upgraded.

Thanks for your patience and support as we continue improving your campus Wi-Fi experience!

Blue Light Project

The campus emergency Blue Lights have been undergoing updates and modifications over the last 3 months. BITS and the vendor have been working together to make the modifications, and as of today, there are still 13 of the 52 left to complete. The expectation is to have the project complete by September.

Monthly Security Note

Gen A.I. is being adopted to solve a number of challenges in many organizations. It’s important to remember that providing sensitive information to an unapproved solution is an unauthorized disclosure.

For example, submitting a roster of students and student information to consumer ChatGPT for the creation of an A.I. summary would be a disclosure to OpenAI. Such a summary can be very useful: average GPAs, total majors, geographic distribution, and more. Gen A.I. is a powerful tool for quickly and easily making sense of information. But now the information has been disclosed to an unauthorized party.

For more information on this topic, see this article: Employees Enter Sensitive Data Into GenAI Prompts Far Too Often