Frequently Asked Questions
Counselors and health care professionals at Hazen Center for Integrated Care are confidential. Information shared with a confidential resource will not be disclosed (unless there’s a threat of harm to self or others).
- Hazen Student Health/Counseling: (585) 395-2414. Indicate you need immediate assistance by saying your situation is “high priority.”
Yes. A respondent has the right to the following:
- No Contact Order: The Title IX Coordinator can issue a No Contact Order between students, which prohibits contact/communication between them, but is not disciplinary.
- Faculty Notice: A notice to faculty can be issued that states the student is experiencing a stressful situation; the letter is issued from the Office of the Vice President for Student Affairs, not the Title IX Coordinator, and these letters are issued for a variety of reasons (illness, a death in the family, etc.).
- Alternate work schedules: If the students work together on campus, the Title IX Coordinator can arrange alternative work schedules.
- Change in residential housing: A student may choose to be moved. In limited circumstances, SUNY Brockport may require the accused student to move.
- SAFE Ride: Students may use SAFE Ride to request that a University Police Student Patrol escort them from one location to another on campus. Contact (585) 395-SAFE between the hours of 8:00pm – 2:00am.
- Academic Success Center: Tutoring and academic support services are available to all students, free of charge. If a student is struggling with their courses because of a situation related to sexual violence, we encourage them to take advantage of the available services.
- Academic Accommodation: The university may be able to assist a student by requesting extensions from faculty, assisting a student in taking an “Incomplete,” withdrawing, or taking a leave, etc.
- Other: There might be other circumstances in which the Title IX Coordinator/university may be able to help.
- University policies apply to off campus conduct, as well as on campus. If the respondent is a SUNY Brockport student, then the complainant has the ability to proceed with a SUNY Brockport Student Conduct/Title IX investigation. If the complainant attends a different university, the complainant has the right to request that SUNY Brockport proceed with a Student Conduct/Title IX investigation.
- Criminal action: The complainant has the ability to file a police report with the appropriate law enforcement agency and proceed with criminal charges, regardless of where the situation occurred.
If allegations of a weapon being used or physical assault are made, SUNY Brockport will contact University Police. Otherwise, it is the complainant who decides whether to contact the police.
When a criminal complaint is made, the police conduct an investigation and may refer the matter to the District Attorney’s Office to determine if there is enough evidence to support a violation of New York State Penal Law and to press charges. The standard of evidence in a criminal matter is “beyond a reasonable doubt.”
You may choose to communicate with your parents/guardians to determine how to best proceed.
The Title IX Coordinator will first reach out to the complainant to let them know that they have the right to request an investigation under the Title IX Grievance Policy or the Code of Student Conduct (whichever applies) and the right to make a police report. If the complainant does not want to proceed with a SUNY Brockport investigation, the university may still decide to move forward, depending on the circumstances.
Exceptions to when a Student Conduct/Title IX investigation may be started, despite the complainant’s wishes, include: 1) If the respondent has a history of violent behavior or is a repeat offender; 2) If the incident is an escalation of behavior; 3) If there is an increased risk that the respondent will commit additional acts of violence; 4) If the respondent used a weapon or force; 5) If the complainant is a minor; 6) If there’s a pattern of perpetration by a particular group or at a given location.
If the alleged misconduct falls within the Title IX Grievance Policy, the university may choose to conduct an investigation, despite the complainant’s wishes, in cases where there is sufficient evidence to move forward without the student’s participation, where the respondent may pose a continued risk to the complainant or the university community.
If no investigation is conducted, it is possible the Title IX Coordinator will meet with the respondent to have a discussion about the reported situation and/or to enter a No Contact Order, which is usually entered against both students.
After a report is made, and if the university does not conduct an investigation, it is possible that the respondent may never be contacted or made aware that a report was made. SUNY Brockport tracks this information, however, to help identify patterns and to comply with state and federal laws.
Before the Title IX Grievance Policy can apply, the sexual harassment, as defined by the Title IX regulations, must have occurred 1) on any of SUNY Brockport’s campus premises; 2) off-campus, as part of an education program or activity within the U.S. that is funded, promoted, or sponsored by the university (for example, a SUNY Brockport club or class that travels out of town, an internship, etc.); or 3) off campus, under circumstances where the university has control over its operations, for instance, its computer networks, digital platforms, etc., in cases of online harassment.
Under the Title IX regulations, the definition of sexual harassment is:
- Unwelcome conduct that a reasonable person would determine is so severe, pervasive, and objectively offensive that it effectively denies a person equal access to the educational institution’s education program or activity;
- Sexual assault (rape and unwanted sexual contact);
- “Quid pro quo” in situations where a SUNY Brockport employee abuses their authority by conditioning a student’s educational benefits on participation in unwelcome sexual conduct;
- Dating violence;
- Domestic violence; and
- Stalking.
If, after the initial report of sexual harassment is made, the university determines that the alleged misconduct doesn’t meet the Title IX definition of sexual harassment, then the university will dismiss the Title IX complaint and may refer it to the Office of Student Conduct, which will follow the Code of Student Conduct procedures. The parties have a right to appeal a dismissal from the Title IX Grievance process.
If SUNY Brockport conducts an investigation, you have the right to have an advisor with you at all meetings. The university has many trained faculty/staff who are able to fill this role. However, you may choose someone not affiliated with the university, like an attorney, to serve as your advisor.
Two investigators will be assigned and will talk to the complainant, take their statement, ask for witness names, and request any documentary evidence (including text and social media messages). The investigators will also talk to you and follow the same process. The investigators are neutral and will not make any findings. When the investigation is completed (it usually takes several weeks, and investigators may need to talk to you to ask some follow up questions), the investigators will write a report and may recommend a hearing.
The standard of evidence for any Student Conduct or Title IX Grievance hearing is preponderance of the evidence (“more likely than not”). If a hearing is held, the hearing officer or hearing board will review the case and make a determination about whether it is more likely than not that the Title IX Policy, Code of Student Conduct, or both, were violated.
All hearings are virtual, held over Zoom. The hearing is closed, meaning that only the parties, advisors, the Title IX Coordinator, and the hearing officer or board are allowed to be present throughout the hearing. If a witness appears, they will do so only to give their statement and answer questions, then they will leave. A hearing officer or board will ask the complainant, you, and witnesses some questions.
The process is different, depending on whether the Title IX Grievance Policy or the Code of Student Conduct procedures are followed. If the Title IX Grievance Policy is followed, then advisors of the parties will be able to directly cross-examine the other party and witnesses. If the Code of Student Conduct process is followed, the hearing officer/board will ask all questions that one party has for the other party and witnesses.
Both parties are provided with a memorandum decision within fifteen business days of the hearing and both have a right to appeal.
If the complainant makes a complaint which falls under Title IX (both the definition and jurisdiction), and requests an investigation, the university must follow the Title IX Grievance Policy procedures.
When the matter is investigated and a hearing is held under the Title IX Grievance Policy, the following will apply:
- Under the Title IX Grievance Policy, the complainant will need to file and sign a formal complaint.
- The Title IX Coordinator will send both parties a notice that sets forth all of the allegations made against the respondent, in detail, so that the respondent fully understands what is alleged, before being interviewed.
- Both the complainant and respondent will be able to review a draft of the investigative report and evidence (even evidence that the university will not rely upon when making a determination) before the report is finalized, and provide a rebuttal.
- Both parties are required to have an advisor at hearings, and the advisor will ask questions directly to (cross-examine) the other party and to witnesses.
If, however, the misconduct does not fall within the definition or jurisdiction of sexual harassment under Title IX, then the university will follow the Code of Student Conduct procedures.
When the matter is investigated and/or a hearing is held under the Code of Student Conduct, the following will apply:
- A “formal” and signed complaint is not needed before the university begins an investigation.
- The respondent will be provided information about the allegations, but will not be provided with the complainant’s full written statement before being interviewed. The respondent will have a full opportunity to respond to all allegations, however, and will be provided with the complainant’s written statement following completion of the interview.
- The parties will not have an opportunity to review a draft of the investigative report or to submit a rebuttal before it is finalized.
- Both parties are encouraged to have an advisor present at all meetings and during a hearing, but are not required to have advisors at any step of the process.
- All questioning of the parties and witnesses is by the hearing officer/board. The parties have the right to ask questions, but all questions are submitted to the hearing officer to be asked.
- Both parties have the right not to participate in an investigation and/or hearing, but the failure to participate does not impact the evidence that the hearing officer/board may consider (the “admissibility” of the evidence). The decision not to participate may impact the outcome, however.
No. If the alleged misconduct falls within the definition and jurisdiction of sexual harassment under Title IX, and a complainant requests an investigation, the university must follow the procedures set forth in the Title IX Policy.
The same conduct may fall within both the Title IX Grievance Policy and the Code of Student Conduct Category II: Sex/Gender-Based Discrimination and Interpersonal Violence Misconduct. If that occurs, the respondent may be charged with violations of both the Title IX Grievance Policy and the Code of Student Conduct, but only the Title IX Grievance Policy procedures will be followed. The university will conduct one investigation and one hearing.