On-Campus Housing License 2025-2026

RAs by Macvicar Hall

Introduction

SUNY Brockport does not discriminate on the basis of race, sex, religion, national origin, age, disability, sexual orientation, marital status, or veteran status, in admission, employment, and treatment of students and employees. The University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual’s race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the University community (including, but not limited to, vendors, visitors, and guests) may not be discriminated against based upon any factor prohibited by law.

This web page outlines the terms and conditions for individuals residing in all University Housing Facilities (room/suite/townhome).

Pursuant to Resolution 74.31 of the Board of Trustees of the State University of New York, which was adopted unanimously by the Trustees during their meeting on January 23, 1974, it is the policy of State University of New York that the use of the male gender in this document shall not be construed to apply exclusively to men except where the reference obviously pertains to a man.

Welcome

Greetings residential students,

Welcome to your new home at SUNY Brockport! We are excited to welcome you as members of our on-campus community and look forward to your involvement in the various engagement opportunities.

There are many benefits to living on campus, ranging from our developmentally appropriate curricular approach to residential education, residence hall association, the Living Learning Communities program, the close proximity to classes, and access to additional resources. We encourage you to take advantage of the various community building activities, educational programs, guest speakers, and opportunities to connect with faculty, staff, and alumni. During your experience living with peers, you will grow as a person and learn about others. Growth and learning is a continual process; it doesn’t come without the occasional bump or hiccup. Appreciate and embrace change, and be sure to let us know how you’re doing. We are here to help!

Our Area Coordinators, Resident Directors and Resident Assistants live in each residence hall and are committed to your development and success. You can contact them directly or email our department at housing@brockport.edu to reach out if you have any questions, need support, or have feedback to share. Please let us know if there’s anything further that we can do to help you have a positive experience living on campus.

Our office invests in your success as a student, through the many support systems and programmatic efforts that are offered. Take advantage of all that the University and our office has to offer. Thank you for joining us on campus! If you would like to learn more about us, feel free to visit our website.

Sincerely,

Donald Bigelow
Director of Residential Life/Learning Communities

A. General Conditions of Occupancy

The On-Campus Housing License is binding for the entire Academic Year. Only students enrolled as full-time undergraduate students, or participants in an approved residential program at SUNY Brockport (i.e. IIE, ELS, etc.) may occupy on-campus housing space. The student agrees to enroll and remain enrolled for full-time academic credit each semester. Full-time is defined as maintaining at least 12 credit hours per semester (6 credits for Graduate students). Failure to do so may result in the termination or suspension of this license. It is at the discretion of the Director of Residential Life/Learning Communities (or designee) to allow students who do not meet the required full-time enrollment status to remain in residence. The student’s disciplinary and conduct history will also be used in this determination. Students must be registered for full-time status by the end of the add/drop period (please refer to the University’s Academic Calendar, for specific dates). During this period, students who are not registered for classes are required to adhere to the Code of Student Conduct. Students who are in violation of the Code of Student Conduct, may be asked to leave on-campus housing temporarily, while they are working on getting registered. This determination is at the discretion of the Director of Residential Life/Learning Communities (or designee) along with the Director of Student Conduct (or designee). Students who do not meet the required full-time enrollment status and who are removed or released from their license may receive a refund of housing charges for that semester (if eligible) made in accordance with the housing refund schedule. Students who are not registered for classes after this period of time may be referred to Student Conduct or University Police.

This license sets forth the terms and conditions of University Residence Halls and Student Townhomes occupancy and the rights and duties of the parties involved incident to the formation, execution, maintenance, and termination of a licensee to occupy an on-campus housing facility of the University. None of the terms, conditions, rights, and duties set forth herein can be assigned or delegated by the licensee without the prior specific written approval of the Vice President for Enrollment Management and Student Affairs or designee. This license is valid and binding only while the student licensee is in good standing at SUNY Brockport.
Any student who fails to occupy their assigned room/suite/townhome on the day upon which classes are officially scheduled to begin in any semester or summer session, as the case may be, shall forfeit their assignment to that particular room/suite/townhome, unless a written request for a delay in occupancy was submitted to and approved by the Office of Residential Life/Learning Communities.
Any change of occupancy must have the prior specific written approval of the Area Coordinator or Resident Director in charge of the Residence Hall or Student Townhomes to which the student(s) is officially assigned.
On-campus housing is to be used only as living quarters in accordance with applicable rules and regulations of the State of New York, the Dormitory Authority of the State of New York, the State University of New York and SUNY Brockport. Unauthorized guests are not permitted at any time. Information about current Residential Life/Learning Communities rules and regulations may be obtained from the Office of Residential Life/Learning Communities.
Students shall not assign or sublet their room/suite or any portion of the premises thereof. Subletting includes short-term or temporary rental arrangements including, but not limited to, those offered through peer-to-peer accommodation services such as Airbnb, Craigslist, or Couchsurfing. Assigning or subletting may result in discipline and/or license revocation without refund.
The University reserves the right to: change the intended occupancy of an on-campus housing facility at any time to ensure the maximum utilization of the facility; relocate students within the on-campus housing system at its discretion for programmatic, financial, or disciplinary reasons; and/or re-assign students when intended occupancy is 50% or less. Single rooms may be obtained each semester on a space-available basis.
In the instance of an on campus housing reassignment, the student(s) remaining in the residence agree(s) to accept and accommodate the new occupant(s). Any attempt to intimidate or discourage a newly-assigned student is prohibited.
Upon reasonable notice, residents may be required to vacate on-campus housing facilities on a temporary or permanent basis in accordance with state, county or University mandates and requirements. In the event that Residential Life/Learning Communities terminates housing due to public health concerns for the remainder of the semester, the University will offer reimbursements according to their refund schedule. Please see Section G for more information regarding occupancy charges, payments and refund(s)
Any student licensee unable to adhere to the requirements of The Living Learning Communities (LLCs), or any other special living option, will be reassigned.
Guest Procedure: For the most updated on-campus housing guest procedure.
Residence Hall and Student Townhome Opening and Closing:
- For the most updated opening/closing schedule please visit the Residential Life webpage.
University Breaks as reflected in the Academic Calendar
- A licensee’s right to remain in on-campus housing over any University break (Thanksgiving, Winter, or Spring) may be revoked if:
  - The licensee does not follow the directions of a University Official.
  - The licensee has a documented lack of academic progress in their courses.
  - The licensee has a conduct history that is not conducive to the University community.
  - The licensee has violated the Code of Student Conduct and/or The On-Campus Housing License

B. Duties, Standards and Obligations

All applicable rules and regulations prescribed by the State of New York, the State University of New York, the Dormitory Authority of the State of New York, and SUNY Brockport, are hereby incorporated into this document and made a part hereof as though specifically set forth herein.
Student-licensees shall be held responsible for and charged with full knowledge of all applicable Residential Life/Learning Communities rules and regulations explained on the Residential Life/Learning Communities webpage. Policies as well as all University rules and regulations contained on the Student Policies webpage. Students must obey all laws and take personal responsibility for their conduct.
It is expressly understood and agreed to that the subject matter of this document is a license for a student to occupy an on-campus housing facility and that student occupancy of such a university housing facility is a privilege and not a right.
The student-licensee agrees to conform to generally accepted standards of considerate behavior, including respect for the privacy of others and the maintenance of an atmosphere conducive to study and harmonious living in keeping with the function and purpose of each on-campus housing facility. Students are under a continuous obligation to be considerate of each other. Disruptive behavior at any time, such as excessive noise from a stereo, placing a speaker in a window, or any other disruptive action is strictly prohibited. Students with stereo equipment are urged to have a set of headphones and use them when appropriate. The right of a student to study will be maintained over the right to entertain. Study (quiet) hours for each on campus housing facility are:
- Sunday–Thursday: 7 pm – 7 am
- Friday–Saturday: midnight – 7 am
- Courtesy hours are in effect at all times in on-campus housing facilities. Students must comply with reasonable requests to lower the noise level during courtesy hours. At the end of each semester, starting the Saturday before finals, 24 hour quiet hours will remain in effect until the end of the semester.
Use of alcohol in designated areas on-campus housing facilities, including bedrooms, suites, townhome units, and shared common living areas is governed by NYS law and University policy. The possession, consumption, purchase and/or presence of alcohol by persons under twenty-one (21) years of age is prohibited in ALL on-campus housing facilities. This restriction does not apply to residents of legal age; however, students under the age of 21 may not consume, possess, or be in the presence of alcohol in on-campus housing facilities at any time. Students and guests that are of legal drinking age must not consume alcohol in areas where an individual under the age of 21 may reasonably be. Students are under a continuous strict obligation to use alcohol responsibly. Irresponsible and/or illegal use of alcohol (including but not limited to, the use of beer bongs, drinking games of any kind and beer/water pong) is strictly prohibited. Alcohol consumption is not an excuse for inappropriate behavior. Each student licensee is required to abide by the provisions of the Code of Student Conduct.
The possession, use, or distribution of cannabis, cannabis oil, and/or cannabis edibles, is prohibited on-campus and in on-campus housing facilities, per the Drug Free Schools and Communities Act. Students may never be in the presence of cannabis, cannabis oil, and/or cannabis edibles in on-campus housing facilities at any time.
The unlawful possession, use, or distribution of any controlled substance (as defined in NYS Public Health Law 3306, Schedules I-V) and/or alcohol on University property or at official University functions, and/or possession of drug paraphernalia (as defined by Title 21 of the United States Code) that contains controlled substance residue is strictly prohibited. Students may never be in the presence of controlled substances in on-campus housing facilities at any time.
The student-licensee agrees to comply with any and all rules, regulations, and directions of on-campus housing staff which the University may prescribe for the safety, care, and cleanliness of all areas in an on-campus housing facility, and the furniture, fixtures, furnishings, and equipment provided by the University as a whole for the preservation of good order therein; and for the privacy, quiet, comfort, and convenience of all occupants of the facility as a whole. Students must thoroughly clean all living areas before each break period.
The following are strictly prohibited anywhere in an on-campus housing facility (unless stated otherwise):
1. gambling;
2. storage or display of empty alcohol containers if resident is under 21 years old;
3. possession or use “beer bongs,” “funnels” or other paraphernalia that may promote irresponsible consumption of alcohol;
4. sales, distribution or solicitation of goods without permission from Residential Life/Learning Communities. All requests for tabling and/or donations in any on-campus housing facilities must be approved by Residential Life/Learning Communities. Please visit our Residential Life Policies for our tabling and donation request form;
5. possession, sale or use without a physician’s prescription therefor, of any “controlled substance” and/or related paraphernalia under NYS law;
6. water beds, hot tubs, or Jacuzzis;
7. possession of any rifle, shotgun, revolver, BB gun, pellet gun, paint ball gun, air-soft gun, tactical or military-style knives, or other firearm or weapon without the written authorization of the chief administrative officer regardless if the weapon is licensed;
8. possession or use of air conditioners and outside television antennas of every nature and description;
9. possession or use of washers, dryers, dishwashers, and other similar devices of every nature and description if not provided by the University for such use;
10. possession or housing of pets, including birds, cats, dogs, or other animals (except fish in small containers not exceeding 1.5 gallons,) without the permission of Residential Life/Learning Communities;
  - During campus breaks, it is expected that residents properly care for their fish. Reports of lack of care for fish will be reported to Student Conduct.
11. weights and weight benches;
12. use of any musical instrument or electronic device such as a stereo system, subwoofer or air horn to create excessive noise;
13. throwing or hanging of any object or projectile out of a window or stairwell;
14. use of bicycles, scooters, skateboards, roller skates or roller blades;
15. Electronic skateboards, including self-balancing boards/scooters, electronic bicycles, and any other similar equipment are prohibited from being used, stored and/or charged in any on-campus housing facility due to a potential fire hazard;
16. throwing snowballs;
17. possession of illegally obtained federal, state, University, local or other signs;
18. water fights;
19. detaching/removal of any window screen or the breaking of a security screen seal for non-emergency purposes;
20. lofts of any type (unless provided by the University);
21. climbing in or out of any window or onto any roof;
22. metal-tipped darts;
23. failure to recycle or tampering with any recyclables;
24. tampering with any technology equipment or connection;
25. use of drones, laser pens or beaming lights;
26. computer routers of any type;
27. In the Student Townhomes, the storage and/or use of gas grills with a propane tank greater than 2.5lbs. (Portable mini/table top gas grills which use a 1 lb. propane cylinder are allowed, but may not be stored outside of the Townhome or in the Townhome’s vestibule area). Charcoal Grills of any size are not allowed. Only (2) 1 lb. tanks are allowed in a Townhome at a time. Storage of tanks/grills of any kind, are strictly prohibited in the traditional residence halls.
28. Tampering with the thermostat;
29. Swimming or any other activities in the Student Townhomes and Eagle Hall Retention Ponds;
30. Lava lamps.
All prohibited materials, devices, objects, and animals will be confiscated and appropriate action will be taken under applicable laws and/or University rules and regulations. This list may be updated at any time by the Office of Residential Life/Learning Communities. For a list of prohibited items as it pertains to fire safety please refer Section D: Fire Safety.
Athletic activities of all types, including the indoor use of any athletic equipment are strictly prohibited in any on-campus housing facility. Students are strongly encouraged to use existing University facilities for this purpose.
Residents may keep bicycles in their assigned room space. Use of hangers and other means of suspending bicycles to any wall, ceiling or door is prohibited. Bicycles are not permitted in other areas of the on-campus housing facilities such as common rooms, bathrooms, hallways, stairwells, study rooms, and entrances. Fire codes prohibit bicycles and scooters from being secured to railings, signs, stairwells, benches, trees, light posts, ramps, etc. Bicycles found in unauthorized areas may be removed without notice. The University is not responsible for damage to bicycles or devices used to secure them. The Office of Residential Life/Learning Communities reserves the right to remove bicycles that violate this policy at any time. Bicycles that are removed will be stored for pickup in the University Police office (Lathrop Hall) until the end of the academic year.
Commercial use (i.e., the selling of any goods or services) of any part of a University housing facility or any part of the University’s grounds or other facilities, and solicitation anywhere on said premises by students residing in an on-campus housing facility or by any other persons, is strictly and expressly forbidden except as may be specifically authorized in writing by the Vice President for Student Affairs or designee.
Each student is responsible for the key(s) to their assigned room/suite/townhome, mailbox, and to the outside door(s) of their assigned Residence Hall or Student Townhome. Replacement of lost keys or failure to surrender all appropriate keys when the on-campus housing facility is vacated will result in a charge to the student’s account.
Unauthorized possession of any key by any student which admits entrance to an area other than that student’s assigned room, suite, or other area will result in disciplinary action. Any student licensee allowing an unauthorized person, to take possession of their assigned key(s) will be subject to disciplinary action. Duplication of keys, altering or replacing existing locks, and installing additional unauthorized locks are all strictly prohibited.
The University reserves the right to use any on-campus housing facility at any time for emergency purposes (i.e. epidemic, pandemic, etc.) or during academic recess periods. When possible, notice shall be given to the affected student(s).
Except to the extent authorized and/or required by New York State law and decisions thereunder, the State of New York, the Dormitory Authority of the State of New York, the State University of New York, SUNY Brockport, and all officers and employees thereof, shall not be responsible for injury to persons, loss of or damage to personal property, or other financial loss or damage arising out of the establishment, maintenance, operation, or occupancy of any on-campus housing facility.
Use of laundry facilities is a privilege to residential students ONLY. Non-residents and/or their hosts will be referred to Student Conduct for disciplinary action if non-residents use a Residence Hall or Townhome laundry facility.
Service Animals: The Office of Residential Life/Learning Communities complies with all state and federal laws as well as University Policies as they relate to the presence of service animals on campus.
Therapy Animals/Emotional Support Animals: Requests for therapy/emotional support animals are reviewed by the Office of Residential Life, the Office of Student Accessibility Services, The Hazen Center for Integrated Care, and the Office of Affirmative Action. Eligibility is determined on a case-by-case basis. Official documentation of need must be submitted with each request. Please visit our Policies web page for more information. Requests can be submitted through the Housing Accommodation Process.

C. Health and Safety

Student licensees are strongly urged to keep the doors to their room/suite/townhouse locked at all times.
Student licensees are strongly advised to have their personal property protected against theft, damage, and other loss by individual or family insurance coverage. The State of New York, the State University of New York, and SUNY Brockport do not carry or provide insurance coverage and are not responsible for theft, damage, or other loss.
All students are urged to participate in all University Police programs including Campus Watch, Operation Identification, and Community Policing.
Reports of vandalizing, damaging, theft or tampering with any card access equipment, security cameras or any elevator will be reported to Student Conduct and/or University Police, and, subject any offender(s) to revocation of the License to Occupy an On-Campus Housing Facility.
Smoking or vaping of any substance is prohibited on all University-managed property both indoors and outdoors unless officially designated otherwise. For more information visit SUNY Brockport’s Smoking Policy.
Non-residents must contact their guests, prior to their arrival, to gain entry to all On-Campus Housing Facilities and to sign-in with the Resident Assistant, Desk Attendant or Night Desk Attendant on duty. Students must present a valid photo ID (see above- Section A-9) to the Resident Assistant, Desk Attendant, or Night Desk Attendant each time they enter the hall and a staff member (RA ,DA, or NDA) is sitting desk. Admittance to any on-campus housing facility is at the discretion of the Residential Life/Learning Communities staff.
Emergency exit doors located throughout the buildings are to be used in the event of emergency only. There are designated doors with card access clearly labeled in MacVicar, Benedict, Dobson, Harmon, Gordon, McLean, McFarlane, Thompson, and Eagle Halls that may be used between the hours of 7 am and 7 pm. Please consult your Resident Director, if clarification is needed.

D. Fire Safety

Each student licensee is required to familiarize themselves with and abide by the fire and fire safety regulations applicable to their housing assignment. Fire drills are held from time to time and, in accordance with the rules and regulations approved by the College Safety Committee in June 1973, all University Housing Facilities must be immediately and completely evacuated when the alarm sounds. Each Facility has a building evacuation route document posted on the inside of the door (bedroom door in the lower quad, suite door in the middle/upper quad, and apartment door in the Student Townhomes).
The following are strictly prohibited anywhere in a University Housing Facility (unless stated otherwise):
1. Multi-plug adaptors or extension cords of any type.
2. Plug strips (surge protectors), with a fuse, are allowed if they are plugged directly into an outlet - no daisy chains of plug strip to plug strip. Protect cords to prevent wear or pinching especially in doorways, behind furniture or under rugs.
3. Cooking devices that can produce grease (ex. Foreman grills, hot plates, crock pots etc.). The possession or use of food/beverage heating, cooling, cooking, or other preparation devices of every nature and description except as provided by the University or as expressly sanctioned by the University (with the exception of coffee makers). However, in the Student Townhome kitchen, the following are allowed: Crockpots, food/beverage heating, cooling, cooking, or other preparation devices, griddles and George Foreman Grills.
4. Any halogen or five-light multi-colored floor lamps.
5. Burning candles and incense (battery operated candles and plug in aroma scents are allowed).
6. Overloading with combustible materials such as papers, posters, or fabric. Tapestries covering more than 10% of a single wall surface or ceiling. Do not put anything over lamps, such as scarves, clothes, or towels. Tube, rope, or string lighting of any type.
7. Using holiday lights unsafely is prohibited. This includes but is not limited to plugging one into another, using them for more than just holiday use, placing them behind flammable materials/fabric, or hanging them in or around an entryway.
8. Lanterns, volatile solutions, explosives, fireworks, or other dangerous materials.
9. Space heaters.
10. Electric blankets.
11. Pop-up Bed Tents
The storage, cooking, and other food preparation is strictly prohibited anywhere in a residence hall in which the University has not provided or expressly sanctioned refrigerators, ranges, ovens, microwave ovens, or other facilities clearly designed to be used for such purpose(s). All electrical appliances must be UL or ETL approved and in good working order. Electrical appliances are not permitted which: (1) have exposed heating units; and (2) are used for cooking foods, except electric water kettles, popcorn poppers and coffeemakers contained in an enclosed unit. Any cooking equipment that can produce grease or has an exposed heating element is prohibited. One microwave oven not to exceed 700 watts and one refrigerator not to exceed 5 cubic feet are permitted in each bedroom. The University is not responsible for refrigerator contents that may be ruined because of a power outage.
The University reserves the right to limit or prohibit the use of any appliance which may cause excessive energy usage and/or constitutes a potential fire hazard. Each student licensee must provide a surge protector for their computer.
Causing a false alarm, discharging a fire extinguisher, breaking or damaging an exit light,
activating a heat or smoke detector, or removing or tampering with any fire or safety equipment is strictly prohibited. Covering a smoke detector is prohibited by law.
All on-campus housing will be officially inspected once each academic year. The Inspection Team includes a State Fire Inspector and representatives from the University. Those representatives may include personnel from Environmental Health and Safety, Facilities and Planning, or Residential Life/Learning Communities. Students must correct any violations immediately. If the violation(s) is (are) present upon re-inspection, the student(s) will be referred to the Student Conduct System. Costs associated with a fire safety violation may be charged to the student’s account.
Residential Life staff will conduct informal fire safety checks of all University Housing Facilities at least once an academic year.
All prohibited items will be confiscated and action in accordance with applicable laws and/or University rules and regulations will be taken. The list of prohibited items may be updated at any time by the Office of Residential Life/Learning Communities.
$6438 of New York State Education Law requires notification of fire safety standards and measures in all University Housing Facilities. The following information is provided:
- Thompson, MacVicar, McLean, McFarlane, Eagle and Townhomes:
  - Smoke Detectors are located in Rooms & Hallways
  - Heat Detectors are located in all bedrooms
  - Sprinklers are located in trash rooms
  - Fire extinguishers are located in hallways
  - Sprinklers are located in bedrooms
  - AED’s are located throughout each building*
  - Fire alarm notifications are both audible and visual
- Mortimer, Perry, Briggs, Bramley, Benedict, Dobson, Harmon, Gordon, Morgan:
  - Smoke Detectors are located in Rooms & Hallways
  - Heat Detectors are located in all bedrooms
  - Sprinklers are located in trash rooms
  - Fire extinguishers are located in hallways
  - AED’s are located throughout each building*
  - Fire alarm notifications are both audible and visual
- The Complete listing of AED locations (including Residence Halls, Townhomes, and Academic Buildings)
- Additional fire safety information may also be found in the annual fire safety report
- Questions should be addressed to the Office of Residential Life/Learning Communities at (585) 395-2122 or email housing@brockport.edu. The Office of Environmental Health and Safety may also be contacted at (585) 395-2408.
For the acceptable use guidelines and reservation link for the Eagle Hall fire pit, please visit our policies web page.

E. Rooms, Suites, Townhomes and Other Areas; Furnishings and Services

Each student licensee should thoroughly inspect their assigned room, suite, townhome unit and/or area and all furniture, fixtures, furnishings, and equipment immediately upon commencing occupancy. Any questionable condition should be immediately reported to the Resident Director or Area Coordinator. Each student licensee may be charged individually or jointly with other student licensees for any and all damages to said room/suite/townhome and/or other area including damages to and/or replacement of all University owned furniture, fixtures, furnishings, and equipment (normal wear and tear excepted).
University owned furniture, fixtures, furnishings and equipment may not be removed at any time or for any reason without the prior express written authorization of the Resident Director or Area Coordinator.
Each student licensee is responsible for the actions of their guest(s) and will be charged for any and all damage to or replacement of University owned furniture, fixtures, furnishings, and equipment.
Each student licensee shall be responsible for immediately reporting to the Resident Director or Area Coordinator any and all repairs needed at any time to said area and/or University owned furniture, fixtures, furnishings, and equipment.
Nails, screws or tacks may not be driven into walls or furniture. Tape of any kind leaves marks and/or residue, and is therefore not permitted. Decals, contact paper, paint or wallpaper may not be attached or otherwise affixed to the walls.
No student licensee may make or cause to be made repairs, paint, refinish or otherwise modify any on-campus housing facility or any University owned furniture, fixtures, furnishings, and equipment, without the prior express written authorization of the Resident Director or Area Coordinator. Charges will be assessed in an amount sufficient to remedy any damage caused by any of the foregoing or to restore any affected item or items to its/their original state.
The sinks, toilets, and other plumbing fixtures shall not be used for any purpose other than that for which they were constructed or intended, and no sweepings, rubbish, rags, sanitary napkins, diapers, or other articles shall be deposited therein. Similarly, grease and food shall not be deposited in or washed down any drain. Garbage disposals in the Student Townhomes should be used appropriately. Charges will be assessed in an amount sufficient to remedy any damage caused by the foregoing.
Each student licensee is responsible for all necessary cleaning equipment and supplies to appropriately clean and maintain their assigned residence. At the end of the academic year all students must remove all personal belongings including, cinder blocks and personal furniture. Trash and any unwanted items must be disposed of in the dumpsters located near each on-campus housing facility.
The University is not responsible or otherwise liable for damage to or loss of any student licensee’s personal property.

The Residential Life/Learning Communities staff will complete a Final Damage inspection of all on-campus housing facilities areas the week after graduation. Student(s) will be billed for any damage(s) found and/or necessary cleaning charges in their room/suite/townhome. A Final Damage Inspection Form will be mailed/emailed to student(s) Brockport email address with a description of the damage/cleaning charges.

F. Entry

The University intends to ensure all reasonable privacy in student living quarters. However, in the interest of the health, safety, and general welfare of the entire University community, the University reserves the right to enter and inspect all on-campus housing facilities at any time upon giving student(s) verbal and/or written notice to do so. The University also reserves the right to enter a student’s living quarters to retrieve University property. Students are required to respond to all requests for admittance in a timely manner.

Additionally, authorized University staff may access any room at reasonable times (reasonableness may be dictated by circumstances) for the purpose of inspecting and addressing concerns and conditions related to safety, health, and compliance with University policies and on-campus housing facilities regulations. Although rooms may be entered and inspected, personal belongings will not be searched without the permission of the owner or a valid warrant unless law enforcement deems such a search to be appropriate under applicable law. When possible, advance notice will be provided to the occupants prior to an inspection taking place.

G. Occupancy Charges – Payments and Refund(s)

All students must pay a non-refundable Advance Housing Deposit, to secure housing in an on-campus housing facility. Payment of the deposit and submission of the online housing preference form does not guarantee a housing placement. Housing assignments are made on a space-available basis. Students with financial needs, may email housing@brockport.edu to request a housing waiver. To be eligible to apply for a waiver, students must not have any financial holds on their account.
The occupancy charge for each semester or summer session, must be paid in full to the Office of Student Accounts when the tuition bill for that semester or summer session is due and is subject to the same terms and conditions as the tuition bill.
Once a licensee accepts keys or occupies an on-campus housing facility, even for a day or any part of a day or stores property there, that student licensee is liable for payment for that entire academic year or summer session.
Students who vacate their residence at any time prior to the occupancy expiration date specified in their Application for a License to Occupy an On-Campus Housing Facility, may not be eligible for a refund of or pro rata portion of the full occupancy charge. This is based on the per-semester refund policy.
Please visit our Residential Life Policies web page for an updated, per-semester refund schedule.

H. Termination of Occupancy; Expiration or Revocation of License; Abandoned Personal Property

A licensee who wishes to vacate their residence prior to their occupancy expiration date must have express written approval from the Office of Residential Life/Learning Communities. Releases from the Housing Agreement are governed by the Policy on Releases from the Housing Agreement.
A student’s On Campus Housing License expires on their occupancy expiration date specified in their Application for a License to Occupy an On-Campus Housing Facility. A student whose license has expired must vacate their assigned residence within 24 hours after their last final examination unless prior arrangements have been made with their Resident Director or Area Coordinator.
Dismissal or any other separation from the University shall automatically revoke a student’s On Campus Housing License and that student must vacate their residence within 24 hours of such dismissal or separation. If a student cannot vacate within 24 hours, because of extenuating circumstances, the student may seek an extension by making a written request to the Resident Director or Area Coordinator. It is the sole responsibility of the student to remove all of their personal belongings from their residence. If the University removes any remaining belongings, those associated costs will be charged to the student’s bill.
Students who are academically dismissed from the University have 15 days from the notification from the Vice Provost’s Office, or the first day of classes, whichever is sooner, to formally check out and remove all of their belongings from their residence. Students must properly check out with either their Resident Director or Area Coordinator. Failure to do so may result in additional charges. Students who have not vacated after this period of time may be referred to University Police.
The University may revoke a student’s On Campus Housing License for reasons including but not limited to the health, safety, and welfare of the licensee, student(s), persons or property; and/or the violation by the licensee of the rights of others. In all such cases, the University will notify the licensee and, upon 24 hours of the notification will take possession of the licensee’s residence. The University may place the licensee’s personal property in storage and/or move it to an appropriate location. The University assumes no responsibility for said property. Failure to vacate the residence after 24 hour notice may subject the licensee to arrest.
The University may relocate a licensee to another on-campus housing facility for reasons including but not limited to: convenience; the health, safety, or welfare of the licensee, other student(s), persons or property; and/or the violation by the licensee of the rights of others.
In all cases under subsections 1 through 6, of this Section H, any of a former licensee’s property remaining on the premises after the time prescribed (over 30 days) for vacating of said on-campus housing location be deemed to have been abandoned. Any property removal costs incurred by the University will be charged to such former student licensee’s bill. SUNY Brockport shall not be responsible for loss of, or damage to, personal property even if it is abandoned.
Improper check-out could result in additional charges (cleaning, maintenance, repairs, etc.). Licensees who are dismissed or suspended, or withdraw must remove all personal property from their residence and follow proper check out procedures by the stated deadline. The former licensee is liable for pro-rated room charges for the period of time their property remains in the residence.

I. Two Year Residency Requirement

It is the policy of the University that all first-time students reside on campus during their first four (4) consecutive semesters of study (three (3) semesters for spring admits). First time students are those who are attending a college or university for the first time. College credits earned while in high school, via college courses or testing is not considered as college attendance, nor is enrollment in a college summer session between high school and enrollment at Brockport.

Exemption from the Second Year Residency Requirement may be granted to students who are: married, parents, veterans, 21 years of age or older, or commuting from the home of a parent or immediate family member. Students seeking exemption from the policy must submit the Application for Exemption from Second Year Residency Requirement, including necessary documentation, to the Office of Residential Life/Learning Communities for review and approval by the Director of Residence Life/Learning Communities or their designee.

The Office of Residential Life/Learning Communities encourages students to meet with Financial Aid representatives to see how living off-campus could potentially impact any financial aid/scholarships that are awarded.

For more information please visit our two year residency requirement webpage.

J. Mid-Year Release Process

Policy and Application for Release from the Housing Agreement

The Housing Agreement is binding for the entire academic year (August–May). The mid-year release application will be available November 1st and will close on December 1st.

The only applications that will be reviewed after December 1st are:

Some Medical Exemptions approved via the interactive SAS Process
Graduation
Approved Temporary Academic Leave
Transfer and Student involvement in a University-sponsored academic program such as student teaching, internship, education abroad, or other program, if the obligations demand residency 30 miles or more from campus.

The Office of Residential Life/Learning Communities encourages students to meet with Financial Aid representatives to see how living off-campus could potentially impact any financial aid/scholarships that are awarded.

If approved for a mid-year release, outside of what’s listed in the course registration system, students will not be able to complete courses remotely.

For more information, please visit our mid-year housing release webpage.

K. Violations of the On-Campus Housing License

The Student Conduct process is designed to enforce University policies while maintaining an independent living and learning environment. Living in on-campus housing requires standards of conduct, cooperation and respect for students and staff. All violations of the On-Campus Housing License will be resolved through the Student Conduct process. Residential Life/Learning Communities rules and regulations are provided on the Residential Life/Learning Communities webpage. All University rules and regulations are provided on the Student Policies webpage, more specifically the Code of Student Conduct. Any violation of University Policy, Residential Life/Learning Communities Policy or Policies established in this document may result in relocation within or removal from the on-campus housing facility.

L. Gender Inclusive Housing Information

Gender inclusive housing seeks to provide an environment that is welcoming to all gender identities and is not limited to the traditional gender binary (male and female). The University recognizes that same-sex room assignments are not ideal or appropriate for all students. Students who sign up for these areas will be permitted to have roommates and suite mates regardless of gender identity and/or expression. We are able to offer a limited number of gender inclusive housing options in most of the communities. Frequently asked questions about gender inclusive housing. Also, please feel free to contact Sarah Roffe to learn more about designated gender inclusive housing options at sroffe@brockport.edu.

M. Infectious Disease, Social Distancing and Face Covering Policy

If students feel sick, or suspect that they are sick with COVID-19, they need to call Hazen Health Center as soon as possible. They will be screened for Covid-19, and tested, if determined necessary by Hazen Health Center. The Hazen Center for Integrated Care will determine if a student is required to isolate and/or quarantine on campus.
- Failure to follow the directive of University officials, including requirements to remain in quarantine or isolation (on or off campus) will result in a referral to the Office of Student Conduct. Sanctions for violating quarantine and isolation directives may include removal from housing and/or conduct suspension

N. Safety and Security

The safety and security of students residing in all University Housing Facilities is of vital concern to the Office of Residential Life/Learning Communities. It is important to realize that as a member of the University Housing Facility community each individual is responsible for ones’ own personal safety. However, the decisions that individuals make may effect the safety and security of others in that community. If a student’s actions violate University Policy and/or potentially jeopardize the security of a University Housing Facility, that student may be removed from the University Housing Facility.

On-campus housing facility safety and security tips

Do not prop doors open
Never lend your keys or Brockport ID
Lock your door
Always escort your guests
Never allow people who are not your guests to enter your Residence Hall/Student Townhome with you
Report all security-related maintenance problems
Be careful about leaving windows open in first floor rooms
Attend Residence Hall/Student Townhomes safety and security programs
Report any suspicious activity to the Residential Life/Learning Communities staff and University Police (UP)
Report any crime to the Residential Life/Learning Communities staff and University Police (UP) immediately
Keep your personal information confidential
Don’t leave valuables out in plain sight

Campus safety and security tips

Never walk alone at night
Utilize the campus escort service
Know the location of the blue light phones
Always let someone know where you are going and approximately when you will return
Always use common sense when walking around campus at night
Make sure your bicycle is secure
Keep rooms and car doors locked at all times
Don’t leave valuables in your car out in plain sight

Naloxone and Opioid Resources

According to New York State Legislation S.3448A/A.4485B, all public colleges in New York to have a supply of opioid antagonists in their housing facilities. Opioid antagonists, such as Naloxone, are lifesaving medicines which reverse the fatal effects of an opioid overdose. In addition to ensuring all State University of New York and City University of New York owned or operated housing facilities stock this vital medicine, resident assistants and other designated employees of the colleges will be trained to administer these antagonists in the case of overdose emergencies

More Information on Naloxone and Opioids

The student behavioral consultant team (SBCT):

What is the SBCT? The SBCT was convened in October 2007, and charged by Dr. Kathryn Wilson, Vice President for Enrollment Management and Student Affairs, to create a mechanism for communicating information regarding students exhibiting behaviors that are of concern to faculty, staff and other students. The team meets weekly and consists of professional staff from Academic Affairs, the Counseling Center, Residential Life/Learning Communities, Student Conduct, University Police and the Vice President’s Office.

SBCT Mission:

To ensure a systematic response to students’ behavior that may be disruptive in the classroom or other areas of the campus.
To lead a collaborative effort to promote optimal health and safety of students and members of the University community.
To develop strategies that best utilize campus and community resources to assist students.
To support student success.

SBCT Purpose: This team provides a confidential means for early intervention of at-risk students through collaboration with campus departments, faculty and staff. Students exhibiting concerning behaviors relating to their personal, physical and emotional well-being should be referred to this team of professionals.

Information from faculty, staff and students is confidentially shared among the team members. The team may broaden the scope of involvement by including other faculty/staff, if appropriate. The SBCT reviews all information on the student’s behavior and background, determines an action plan and then monitors the student if necessary. Communication with involved parties is led by a SBCT member to ensure consistency.

Reporting: To report a student of concern, contact your Area Coordinator/Resident Director, Townhomes Assistant/Resident Assistant or University Police (UP). To report a biased related incident, please visit:

Important Phone Numbers

University Police (UP)
- Non-Emergency: (585) 395-2226
- Emergency: (585) 395-2222
- Campus Escort Service: (585) 395-SAFE
Counseling Center: (585) 395-2207
Student Affairs: (585) 395-2137
Health Center: (585) 395-2414
Residential Life/Learning Communities: (585) 395-2122
Student Conduct Office: (585) 395-2122

For the most current policies, and a complete list of safety and security tips, please visit the Residential Life Policies webpage. You may also visit the University Police website for additional safety information and emergency preparedness resources.

O. Miscellaneous Provisions

Facility Concerns: Routine facility concerns should be reported to Residential Life/Learning Communities staff. Emergency facility concerns (i.e. loss of power, heat, or water temperature) should be reported as soon as possible to the Facilities Service Center at (585) 395-2408.
Social Media: Resident Assistants (RAs) and Townhome Assistants (TAs) are not required to monitor residents’ social networking sites (Facebook/Twitter/Instagram, SnapChat, Tik-Tok, etc.); however, should an RA or TA become aware of content that violates the University’s Code of Conduct, such content will be documented and disciplinary action may result.
Dining Services: Student licensees who occupy rooms or suites are required to purchase a Resident Dining Plan unless specifically exempted therefrom. Specific Dining Plan Terms of Agreement are available at BASC. Those commuting to SUNY Brockport or living in the Student Townhomes are not required to purchase a plan.
Student ID card: In the event that the Student ID card (University ID/dining card) is lost or stolen, the card holder may temporarily deactivate their ID card via the GET app. A lost or damaged card may be replaced for a $25 fee at the Conrad Welcome Center (#125 on the campus map). Any student who attempts to use another student’s card will be fined $25, and may be subject to discipline within the student conduct system.

Campus Resources

Hazen Center for Integrated Care	Student Health Center Phone: (585) 395-2414 Email: healthce@brockport.edu Counseling Center Phone: (585) 395-2207
Office of Residential Life/Learning Communities	Thompson Hall, West Wing Phone: (585) 395-2122 or (585) 395-2108 Email: housing@brockport.edu
University Police	Lathrop Hall, entrance off of Lot J Emergency: (585) 395-2222 Non-emergency: (585) 395-2226 Campus escort: (585) 395-SAFE
Campus Map

THE CODE OF STUDENT CONDUCT, ON-CAMPUS HOUSING LICENSE AND OTHER University POLICIES

SUNY Brockport is committed to fostering a safe and healthy campus environment conducive to education, study, work and personal development. In order to establish and maintain this desired environment, all students are expected to abide by the Code of Student Conduct and the On-Campus Housing License.