New Employee Paperwork

If you have not previously worked at SUNY Brockport, you are required to complete new employee paperwork. This must be completed before you start in your position.

After your supervisor submits a referral to hire you, you will receive an email from Student Employment with a subject of “Complete Your Student Employment Paperwork.” This email contains a link to the paperwork, along with instructions for completing it.

Please note: You will need your social security number (SSN) to complete the paperwork. If you have a receipt from Social Security Administration and are awaiting your SSN, or if you do not have your SSN, please contact studentemployment@brockport.edu for assistance.

Next Steps:

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Complete the forms and present your documents.

Complete all required sections. You will not be able to submit the form until every section is completed.
Confirm your submission. After submitting the form, you will receive a confirmation email. Click the confirmation link in that email.

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Schedule an appointment with Career Design and Experiential Learning.

Once your paperwork is completed and confirmed, you will need to make an appointment with someone from Career Design and Experiential Learning through Handshake.

Please be sure to bring your required I-9 documents to your appointment. We are required by law to see your document(s) before you can start your job. Please note that you must bring the actual document(s), we cannot accept photocopies, scans, or pictures of them.

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Setting up direct deposit

If you are planning to receive your paycheck via Direct Deposit, you must also bring a Direct Deposit Authorization Form from your bank or a voided check. You can obtain the Direct Deposit Authorization Form through your bank’s mobile app, website, or by contacting your bank directly.

Tips for Completing Your Student Employment Paperwork

This is a federal form that confirms your eligibility to work in the United States. Please fill out ONLY Section 1: Employee Information and Attestation. To complete this form, you will have to come to the Career Design and Experiential Learning office with eligible I-9 documents. This can be your birth certificate, social security card or US passport. You must bring the actual document(s) - we cannot accept photocopies, scans or pictures of the documents.

This law requires that “every person employed by the state or any of its civil divisions, with the requirements of [§62] by subscribing and filing the following statement: ” I do hereby pledge and declare that I will support the Constitution of the United States and the Constitution of the State of New York, and that I will faithfully discharge the duties of the position of ______________________, according to the best of my ability.” Instead of making this oath in public, you can sign this document to attest to your support of the oath.

This is a New York State tax form which determines how much state tax is deducted from your paycheck. You must enter a value in boxes 1 and 2, but are not required to enter anything in boxes 3,4 or 5. These values represent how many tax allowances you would like NYS to take. For more information on tax allowances, visit the NYS Department of Taxation and Finance webpage.

Enrolling in direct deposit means that your paycheck will be sent directly to your bank account. If you would like to receive your paycheck automatically in this way, make sure to select “yes” to the question “Do you want to be paid via Direct Deposit?” on the top of the page.

If you do not wish to be paid via direct deposit, paychecks will be mailed to your address on record. Please note that this may be your home address.

To enroll in direct deposit, please fill out at least sections A and C on the Direct Deposit form. You will then have to sign and date on the last page. There is also a checkbox on the last page that you can select if you do not want to receive paper paystubs in the mail (we recommend checking this box). Paystubs are available online.

If you wish to enroll in direct deposit, you must also provide a Direct Deposit Authorization Form from your bank. Please note that this will look different for every banking institution.

This form must be filled electronically and brought with you to your Student Employment Paperwork appointment. Alternatively, you may bring a voided check that is associated with your bank account.

New Employee Paperwork

Next Steps:

Complete the forms and present your documents.

Schedule an appointment with Career Design and Experiential Learning.

Setting up direct deposit

Tips for Completing Your Student Employment Paperwork

Employment Eligibility Verification (I-9)

State Employee Statement in Lieu of Oath NYS Civil Service Law §62

Employee’s Withholding Allowance Certificate (IT-2104)

Retirement

Direct Deposit