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JPBC Minutes: September 9, 2021

8:30 – 10:30 am, Virtual Meeting via Teams

Attendees:

Voting Members
  • Sondra Aman
  • Mike Andriatch
  • Justine Briggs
  • James Cordeiro
  • Frances Dearing
  • Linda Delene
  • Hailey Gardner
  • Kandie Gay
  • Daniel Goebel
  • Kristin Hartway
  • Tom Hernandez
  • Cathy Houston-Wilson
  • Margaret Lane
  • Jose Maliekal
  • Dave Mihalyov
  • Janet Roy
  • James Spiller
  • Mark Stacy
  • Elliot Weininger
  • Katy Wilson
Non-Voting Members
  • President Macpherson
  • Jason Morris
  • Darson Rhodes: Co-Chair
  • Karen Riotto
  • Jim Wall: Co-Chair
  • Melissa Wight

Guests

  • Bob Cushman
  • Damita Davis
  • Scott Haines
  • Mike Harrison
  • Rachael Killion
  • Tammy Jo Manz
  • Jennifer Ramsey
  • Rey Sia
  • Taneika Thompson

Regrets

Non-Voting Members
  • Crystal Hallenbeck

The meeting was called to order at 8:30 am

Review Meeting Minutes from May 20, 2021

Dr. Rhodes asked the committee to review the minutes from the May 20, 2021 meeting. Dr. Houston-Wilson motioned to approve the minutes, Dr. Weininger seconded the motion. 17 members voted to approve the minutes. Therefore, the minutes were approved.

Announcements & Introductions

  • The following individuals were introduced to the committee as new members/roles:
    • Cathy Houston-Wilson – Interim Faculty Representative (Open)
    • Kristin Hartway – Professional Staff Representative
    • Jason Morris – College Senate President-Elect, ex-officio member
    • Taneika Thompson – Technical Consultant (Interim Director of Institutional Effectiveness)
  • Dr. Rhodes announced that the meeting format will be in Teams for the month of September and the meeting format will be reassessed at the end of the month to determine if we will continue meeting on Teams or if we will meet in-person.
  • Dr. Rhodes stated that Ms. Wight will begin sending to members the weekly admission reports that she receives.

Review JPBC Charge, Operating Guidelines, Roster & Schedule

  • President Macpherson presented the updated Charge for JPBC. The changes include the role of JPBC being an oversight of other committees and subcommittees without redoing the work that those committees have completed, new committees and subcommittees are Instructional Technology and Classroom Renovation Subcommittee and Strategic Planning Committee, working in partnership with the Middles States Steering Committee, reviewing revenue generating ideas and the importance of communication from JPBC members to constituents and the Co-Chair to the campus via Town Halls. The following questions and answers occurred:
    • The question was raised regarding where the campus was in regard to the Middle States cycle. It was stated that we are having our first virtual visit in October with our chair. We are hoping that we will have a face-to-face visit in April. We have just finished our self-study and it was 115 pages.
    • The question was raised regarding where the revenue generating ideas would be coming from and if another task force would be created to review the ideas. It was stated that we want to be more proactive and if ideas emerge from the campus, it would be JPBC’s role to review the project to determine if it was a good revenue generating idea. Some examples are the Bridge Program and the Nursing Program additions.
  • Members reviewed the operating guidelines. There were no questions or additions, so Ms. Roy put forward the motion to reaffirm the guidelines and Dr. Spiller seconded the motion. 17 voting members voted to reaffirm the guidelines. Therefore, the operating guidelines were reaffirmed.
  • Members reviewed the roster. Dr. Rhodes stated that BSG is working on identifying student representatives.
  • Members reviewed the committee’s schedule. There were no questions or discussion that occurred.

Review Instructional Technology and Classroom Renovation Subcommittee

Members reviewed the subcommittee’s charge. The following questions, answers and discussion points occurred:

  • The question was raised regarding how individuals will be recruited for the committee. It was stated the recruitment will filter through the Deans, Mr. Wall and Mr. Cushman. The other positions are a function of their formal responsibilities.
  • It was stated that the ad hoc committee has been prioritizing the classrooms by utilization hours.
  • The question was raised if the projects that the ad hoc committee has approved are exclusively technology or if there are SUNY construction funds involved for the refurbishing of the classrooms. It was stated that the focus has been on the technology because that is the funding that is available. There are not adequate funds for the refurbishing of the classrooms. Mr. Wall and his team are working on identifying available funding. This funding has never been formally budgeted by SUNY for any campus. It was added that there is a fund through the construction fund called minor critical maintenance. Gary Morog and Mr. Wall are reviewing this funding to see if going forward an amount can be designated every year for classroom renovations.
  • The question was raised if the Technology Fee funds could be used for the updates to the classrooms. It was stated that the Technology Fee can only be used to update the technology, not for the refurbishing of classrooms.
  • The question was raised how information regarding classroom needs will be solicited from the campus as representative on the committee may not be familiar with all of the uses of the various classrooms. It was stated that it was the hope that the associate deans would have the knowledge of their schools needs and Peter Dowe also has historical information that can assist in that area. It was also stated that members that serve on committees need to understand their roles and do their part to ensure they are communicating with members of their school. It was suggested the role of communication and soliciting feedback be added to the charge.
  • The question was raised about how the transfer of responsibility would go from the ad hoc committee to the subcommittee. It was stated that the ad hoc committee already made one set of recommendations and those contracts are being negotiated. It is the hope that the ad hoc committee will have finished with the second set of recommendations so that subcommittee can start fresh on the next round of recommendations. The timeframe of the transition would be the beginning of the spring semester. The members of the ad hoc committee may wish to continue to serve on the subcommittee, but that is up to the discretion of JPBC.
  • It was decided that the subcommittee’s charge would not be voted on today. The charge will be updated to include the role of communication and brought back to the committee to vote on at a future meeting.

Strategic Planning Committee

President Macpherson presented the function of the Strategic Planning Committee and the role of JPBC with the committee. No questions or discussion points occurred at this time.

Cabinet’s Response to JPBC

Members reviewed Cabinet’s response to JPBC. The following discussion point occurred:

  • The cost benefit analysis of the transfer of the pool from Athletics to KSSPE is being completed as a class project and the newly hired swimming and diving coach will be included in the review.

Other Items from the Committee

  • The request was made to have a budget summary presented prior to the 5-year budget model update in mid-November, this way it can highlight how things have or haven’t changed since the middle of the spring semester. It was stated that the census information will be available the third week in September, so we should be able to budget update sooner than mid-November, but it will not be the 5-year budget model.
  • The request was made to have an enrollment report for the committee to review. It was stated there is an Enrollment Management Committee that completes this work. JPBC’s role is to review this work. Also, members will soon be receiving the weekly enrollment reports. In addition, there are frequent reviews of retention and recruitment that are presented to JPBC.
  • Members were encouraged to share the information from the meeting and to bring back any questions they receive so that we are serving our role of communicating with the campus community.

The meeting was adjourned at 9:28 am.

DR/JW/mw