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JPBC Minutes: March 24, 2022

8:30 – 10:30 a.m., Virtual Meeting via Teams

Attendees

Voting Members
  • Sondra Aman
  • Mike Andriatch
  • Sarah Boroski
  • Justine Briggs
  • James Cordeiro
  • Frances Dearing
  • Hailey Gardner
  • Kandie Gay
  • Daniel Goebel
  • Kristin Hartway
  • Tom Hernandez
  • Margaret Lane
  • Dave Mihalyov
  • Janet Roy
  • James Spiller
  • Mark Stacy
  • Elliot Weininger
  • Katy Wilson
Non-Voting Members
  • Bob Cushman
  • Crystal Hallenbeck
  • Mike Harrison
  • President Macpherson
  • Jason Morris
  • Darson Rhodes: Co-Chair
  • Karen Riotto
  • Taneika Thompson
  • Jim Wall: Co-Chair
  • Melissa Wight

 

Guests
  • Mike Baird
  • Nathan Bull
  • Steve Cook
  • Jennifer Green
  • Cathy Houston-Wilson
  • Mehruz Kamal
  • Rachael Killion
  • Cassandra Persons
  • Heather Raczkowski
  • Susan Wielgosz

Regrets

Voting Members
  • Linda Delene
  • Jose Maliekal

The meeting was called to order at 8:30 a.m.

Approval of the Minutes

Dr. Rhodes asked the committee to review the minutes from the March 10, 2022, meeting. Ms. Aman motioned to approve the minutes; Ms. Boroski seconded the motion. 12 members voted to approve the minutes. Therefore, the minutes were approved.

Announcements

Dr. Rhodes made the following announcements:

  • A reminder that the open call for Investment Fund proposals ends March 28, 2022.
  • There is a small change to the agenda. We will also be voting on the endorsement of the Strategic Plan.

Vote to Endorse the Campus Based Fee Review Committee (CBFRC) Recommendations

Members reviewed the recommendations from CBFRC. The following questions and answers occurred:

 

  • The question was raised regarding if the next step in the approval process would be for SUNY to approve the fees. It was stated that the next step is for Cabinet to approve and then the fees will go to SUNY for approval.
  • The question was raised if there is any knowledge on where SUNY stands on fee increases. It was stated that we have not received any guidance from SUNY yet regarding fee increases. We are ready to submit our request, but it is subject to SUNY’s formal call. Two years ago, SUNY would only consider increases for certain fees. Last year, SUNY would not consider increases for any fees in the Fall. We are prepared should the opportunity for increases present itself.
  • The question was raised regarding if there is any public sharing of the requests for fee increases that could pose an institutional risk if schools are compared to each other in the media. It was stated that the process we follow is a formalized process based on SUNY policy. All campuses should be following a similar process by educating the students and campus community about the fees. It was added that the subcommittee did review the fees of the other SUNY institutions and we were not out of line when compared to the other schools.
  • The question was raised regarding how individuals are chosen to serve on the CBFRC. It was stated that the individuals that are on the subcommittee are chosen based on their position as it is outlined in the JPBC Charge. The only positions that rotate are the Faculty Representative, Undergraduate Student Representative, Graduate Student Representative and the College Senate President-Elect serves as Co-Chair.
  • Ms. Aman put forward the motion to endorse the recommendations from CBFRC; Dr. Spiller seconded the motion. The following are the results from the present voting members:
Endorse Not Endorse Abstain
13 1 0

 

Divisional Budget Update

(Note: Presentation is available on Blackboard and Teams)

Mr. Wall provided the committee with a divisional budget update. The following questions and answers occurred during the presentation:

  • The question was raised regarding the spend to date slide and if that also included the sending obligations for the rest of the year. It was stated that the data included the obligations for the rest of the year. For example, full-year salaries and purchase order commitments are included in the data. As of December 31, we had $6.7 million left to spend. Some of that will be spent and some will flow into savings. We will have a better idea as to what is left when we complete the report for March 31. It was added that temp service salaries are not typically an encumbrance on the system so there will be more costs there. In addition, P-Card purchases and other purchases can not be encumbered so it is anticipated that the spending will change as we proceed through the year. In addition, this data does not include the potential $4-5 million shortfall from lost tuition revenue. The Budget Office is working through the Five-Year Model update and we should have that finalized in the next few weeks.
  • The question was raised if we have data from the last three to five years regarding the spending and year-end balances so that we can better project the amount that will be left at the end of this year. It was stated that this is new reporting, but we do have historical data on the roll-overs per unit, so we can take an historical average of the data. The last three years have been so different with COVID, we would have to go back further in the historical data and a lot has changed within our environment so it may not be as accurate. In addition, the Budget Office has established this reporting and now we have comparisons in the budget. This will allow us to focus on the areas and being more precise in what we are predicting.

Cabinet Response to JPBC

Members reviewed the memo that was received from President Macpherson regarding Cabinet’s response to the goal group prioritization requests.

 

Strategic Plan Update

(Note: Presentation is available on Blackboard and Teams)

 

President Macpherson provided the committee with an update on the Strategic Plan. The following question, answer and discussion point occurred during the presentation:

 

  • It was stated that College Senate will be voting on the endorsement of the Strategic Plan at the next College Senate meeting.
  • The concern was raised regarding the recommendation for a College-wide Shared Governance Committee as the College Senate is the primary shared governance committee and it is hopeful that the College Senate Leadership would have a prominent role on the committee. It was stated that shared governance for faculty and staff is crucial for College Senate. College Senate has a lot of overlap with UUP and less overlap with CSEA employees. Our student body is part of our shared governance as well. The idea of the shared governance body is to look at what we can do across the board, but College Senate but would be a crucial part of the shared government body.
  • Dr. Spiller put forward the motion to endorse the Strategic Plan; Ms. Aman seconded the motion. The following are the results from the present voting members:
Endorse Not Endorse Abstain
13 0 0

 

Other Items from the Committee

None at this time.

 

The meeting was adjourned at 9:35 a.m.

DR/JW/mw