8:30 – 10:30 a.m., Virtual Meeting via Teams
Attendees
Voting Members
- Martin Abraham
- Sondra Aman
- Mike Andriatch
- Austin Busch
- Frances Dearing
- Michael Doyle
- Kristin Hartway
- Tom Hernandez
- Tegan Hughston
- Yin Liu
- Jose Maliekal
- Jason Morris
- Heather Raczkowski
- Janet Roy
- Mark Stacy
- Elliot Weininger
- Katy Wilson
Non-Voting Members
- Bob Cushman
- Eileen Daniel
- Damita Davis
- Crystal Hallenbeck
- Mike Harrison
- Cathy Houston-Wilson
- Darson Rhodes: Co-Chair
- Karen Riotto
- Taneika Thompson
- Jim Wall: Co-Chair
- Melissa Wight
Guests
- Nathan Bull
- Kerry Gotham
- Jennifer Green
- Amy Guptill
- Rachael Killion
- Tammy Jo Manz
- Cassandra Persons
- Rey Sia
- Susan Wielgosz
- Rachel Winter
Regrets
Voting Members
- Meghan Irving
- Carl O’Connor
Non-Voting Members
- President Macpherson
The meeting was called to order at 8:30 a.m.
Approval of the Minutes
Dr. Rhodes asked the committee to review the minutes from the May 19, 2022, meeting. Dr. Morris motioned to approve the minutes; Ms. Roy seconded the motion. 14 members voted to approve the minutes. Therefore, the minutes were approved.
Announcements & Introductions
The new committee members were introduced. They are:
- Heather Raczkowski is serving as the Administrative Services Unit representative.
- Carl O’Connor is serving as a professional representative.
- Yin Liu is serving as the faculty representative for the School of Business & Management.
- Michael Doyle is serving as the Interim Dean of the School of Business & Management.
- Meaghan Irving is the BSG Treasurer and will be serving as a graduate student representative
- Abraham Martin is serving as the Provost and Vice President for Academic Affairs.
The following members were welcomed back to the committee:
- Elliot Weininger for his second term as faculty representative for the School of Arts & Sciences.
- Cathy Houston-Wilson as her role as the College Senate President-Elect.
The following announcements were made:
- All meeting materials will be posted in Teams exclusively. With the College transitioning from Blackboard to Brightspace, items will no longer be posted in Blackboard.
- The Strategic Planning Assessment Committee has been formed and will start meeting next week.
Review Committee Charge and Operating Guidelines
Members reviewed the Charge and the new items for 2022-23. They are:
- JPBC should propose recommendations that ensure the campus does not operate under a structural deficit. This means there will most likely be a working group established to work on recommendations.
- JPBC will oversee the Investment Fund recommendation process. This is if funds allow for Investment Funds. This will be determined in the fall semester.
- JPBC should determine the best way to receive reports from the new Strategic Plan Assessment Committee.
There were no comments or questions at this time.
Review Operating Guidelines
Members reviewed the operating guidelines. There were no questions at this time. Dr. Weininger put forward the motion to reaffirm the guideline, Ms. Roy seconded the motion. The following are the endorsement results of the present voting members:
| Endorse | Not Endorse | Abstain |
|---|---|---|
| 16 | 0 | 0 |
Cabinet Response to JPBC
Members reviewed Cabinet’s response to JPBC’s End of the Year Report. There were no questions or comments at this time.
2022-23 Budget Review & Division Targets
(Note: Presentation is available on Teams)
Mr. Wall presented a budget review and division targets. The following questions, answers and discussion points occurred during the presentation:
- The question was raised regarding what the balance of the College Reserves will be at the end of the fiscal year with the current projected structural deficit. It was stated that the College Reserves were projected to be around $29-30 million at the end of fiscal year 2021-22. That number will be validated in the next few weeks as items are finalized. If we continue with the current structural deficit, it is estimated that the College Reserves will be below $20 million at the end of this fiscal year and will be depleted in three years.
- The question was raised regarding the projected reserves being higher than presented in the spring and if we received more pandemic relief to cause the higher balance. It was stated that the reserves were estimated to be around $29 million in the spring and if the balance is currently higher than that, it is due to salary savings from open positions.
- The request was made to receive information from Cabinet regarding the various scenarios they are examining to reduce the structural deficit. It was stated that it is part of our 2022-23 Charge to present recommendations to Cabinet on how best to reduce the structural deficit. This means we will be looking for communication on updates about Cabinet’s ideas and there will be a working group established to come up with some recommendations for Cabinet to review. It was added that Cabinet will be having a retreat in mid-October and the structural deficit will be one of the topics. In addition, to put things into perspective, as enrollment has declined by 1900 students, our staffing levels have remained the same or increased. Staffing is 89% of the College’s budget. We currently have 70-80 open positions on campus, and we have had that amount over the last couple of years.
- The question was raised regarding why there is a brand-new printer in Mortimer if it is not being used. There are concerns that it could be damaged, as that building is being used for storage. It was stated that Mr. Cushman would be consulted to determine the reason it is there.
- The question was raised if the centralized printing budget would remain centralized or be distributed into smaller budgets for the departments to manage. It was stated that currently there are departmental budgets within the central budget based on the amount that is typically printed in the area. The departments won’t see any variance if they are printing the same volume. The overall savings will be seen within IT and will be captured to be disbursed appropriately across campus. If the savings of $420,000 was broken up by department, it would be very small for each department and eventually spent on something else. In a year or so, it may be determined that we can lower the budgets in the departments. For now, we want to try the centralized approach.
- It was stated that there is an open invitation for Mr. Wall to present reports such as this one at a College Senate meeting. It just needs to be planned to ensure there is an appropriate amount of time within the agenda. Mr. Wall agreed to present at College Senate and a time will be finalized.
- Clarification was requested in regards to if the budget targets listed within the presentation are being used to project the structural deficit of $10-12 million. It was stated that as seen within the target, we are using $5 million in reserves, but we still have the tuition impact of budgeting for 7000 students when enrollment is below 6500. Also, we have the salary increases on top of the tuition loss. In addition, we have to determine if there are other impacts as we work through the 5-year model.
- The question was raised regarding if the combining of the divisions of Advancement and Communications was the function for the increase in the target as the rest of the targets did not increase. It was stated that the increase in the target was a function of the combining of the divisions and the function of events management being transferred to the division from BASC. In the past, we would fund BASC to complete this, but now we are internally funding it through the division. Also, there is a year over year reduction in total spend, which will be shown in the presentation of division budgets.
- The question was raised regarding if there is any knowledge of a tuition increase or increase in State funding within the next three to four years. Also, what is SUNY leadership saying in regards to the decrease in high school graduates and therefore the decrease in enrollment all over the state. It was stated that there is not any knowledge of any immediate relief. SUNY is beginning to work with enrollment consultants for SUNY wide enrollment. This is one of the first times that SUNY has looked at enrollment system wide. In the past, it was focused on campuses worrying about their own enrollment. It is hopeful more information will be forth coming on this enrollment strategy and the budget at the SUNY Business Officers’ meeting on September 28 that Mr. Wall and Ms. Riotto will be attending.
Additional Items from the Committee
Members were reminded that tomorrow is Green and Gold Friday and encouraged to wear their Brockport apparel.
The meeting was adjourned at 9:20 a.m.
DR/JW/mw