Meeting Summary (December 3, 2021)
Present: Lorraine Acker, Eileen Daniel, Hailey Gardner, Michael Harrison, Rachael Killion, Susan Lowey, Teresa Major, Jason Morris, Karen Riotto, Craig Ross, Rongkun Shen and Melissa Wight
Regrets: Crystal Hallenbeck, Meaghan Irving, Lisa Robusto-Mack and Rongkun Shen
Announcements
- The October 15 meeting summary was attached with the meeting materials and can be found in Teams.
- Invites have been sent for the Spring 2022 meetings. The first scheduled meeting is February 24 and that is the day of the Campus Based Fee budget presentations. A meeting will need to be scheduled in January before classes start to work on the fee assessment criteria and any changes to policies. This may involve a regular committee meeting and a smaller work group meeting.
2021-22 Follow-Up Items
Spring 2021 Student Fee Presentations: Alumni Fee Follow-up Questions
No items to report at this time.
Final June 30, 2021 Fee Account Balances
Ms. Killion presented the June 30, 2021 Broad Based Fee account balances. The following questions, answers and discussion points occurred:
- The question was raised if Campus Recreation was able to use the funds they were saving for equipment replacement. It was stated that there is $449,000 in reserves that they may still be saving for equipment replacement.
- It was stated the Career Services is working on a spending plan because they have a significant cash balance. Part of the reason is due to the pandemic and not having as many events as they used to.
- The question was raised if Athletics and Student Health will re-establish reserve accounts. It was agreed that with having healthier balances that establishing reserve accounts could be reviewed after the December 31 balances are available.
- It was stated that reduced enrollments and expenses that have not been dropping at the same rate will result in areas having to utilize their reserve balances.
- The question was raised if we would be reviewing what the increased Technology Fee for the exclusively online programs is utilized for. It was stated that we would be discussing that in the spring.
Fall 2021 Items
Fall 2021 Campus Biennial Fee Review
The following items were discussed regarding the fee forum:
- Reworking the video website so that individuals can still have an opportunity to review the presentations and submit any questions that they may have for the fee managers.
- Making the presentation at more conducive time for students’ attendance. One option would be to utilize a BSG meeting as we do in the spring for the fee budget presentations.
- BSG and Student Affairs will be coordinated with to get a better outreach to students.
- Members reviewed the feedback form and determined the following:
- Students that indicated they could be contacted could be followed up by either the committee or the fee managers.
- There seems to be confusion over the Technology Fee and in future presentations need to be clearer about the services it provides to the online program students.
Fee Assessment and Waiver Criteria
Ms. Major reviewed with members the current Fee Assessment and Waiver Criteria. This will be furthered reviewed in the spring to determine if any changes are needed.
Spring 2022 Items
2022 Fee-Based Budget Presentation Call Letter
Since no edits were received by members, the only updates to the letter will be any personnel changes with fee managers and the HEPI amount. The letter will be sent out to the Fee Managers just before winter shutdown.
2022-23 Course Fees
The Budgeting Office will send a call letter out to the Deans in January with a due date of the end of February or early March. At our April 14 meeting, individuals who have submitted requests for course fees will attend to explain why they are seeking a fee and to answer any questions.
Other Items from the Committee
None at this time.