8:30 – 10:30 a.m., Virtual Meeting via Teams
Attendees
Voting Members
- Martin Abraham
- Lorraine Acker
- Mike Andriatch
- Monica Brasted
- Austin Busch
- Frances Dearing
- Michael Doyle
- Kristin Hartway
- Tom Hernandez
- Sara Kelly
- Stephanie Learn
- Yin Liu
- Theresa Martinez
- Carl O’Connor
- James Onley
- Kathy Peterson
- Heather Raczkowski
- Elliot Weininger: Co-Chair Elect
- Grace Wright
Non-Voting Members
- Julie Caswell
- Jackie Clark: Co-Chair
- Steve Cook
- Eileen Daniel
- Damita Davis
- Crystal Hallenbeck-McPhall
- Mike Harrison
- President Macpherson
- Skye Paine
- Darson Rhodes: Co-Chair
- Melissa Wight
Guests
- Nathan Bull
- Jennifer Green
- Scott Haines
- Rachael Killion
- Joseph Long
- Jose Maliekal
- Frank Mancini
- Tammy Jo Manz
- Tim McNamara
- Kamal Mehruz
- Pamela O’Keefe
- Janet Roy
- Darlene Schmitt
- Sarah Unger
- John Sapienza
- Susan Wielgosz
- Aaron Wilkinson
- Robert Wyant
- Kathy Zunner
Regrets
Voting Members
- Cathy Houston-Wilson
The meeting was called to order at 8:30 a.m.
Approval of the Minutes
Dr. Rhodes asked the committee to review the minutes from the May 18, 2023, meeting.
Dr. Peterson motioned to approve the minutes; Dr. Weininger seconded the motion. 15 members voted to approve the minutes. Therefore, the minutes were approved.
Announcements & Introductions
Dr. Rhodes made the following announcements and introductions:
- New members were welcomed to the committee. They are:
- Monica Brasted - Interim Dean for the School of Arts & Sciences
- Stephanie Learn, Associate Director of Career Services - Staff Representative
- James Onley, IT Security Analyst - Staff Representative
- Theresa Martinez, Maintenance Supervisor - OSU Representative
- Grace Wright, BSG Treasurer - Undergraduate Representative
- Skye Paine, Associate Professor and Chair in Modern Languages and Cultures - University Senate President-Elect
- Dr. Weininger was welcomed into his new role as Faculty Co-Chair Elect. He will also be serving as the Faculty Representative for the School of Art & Sciences and will be a voting member due to this dual role.
- Clark was welcomed as the Co-Chair in the role of Vice President.
- We still have vacancies for one Undergraduate Student Representative and one Graduate Student Representative. If members know of any students that would be interested in serving, please share their names with Dr. Rhodes, Dr. Weininger or Ms. Clark so they can reach out to them. In the meantime, we will continue to work with BSG to fill these roles.
Review JPBC Charge & Operating Guidelines
(Documents are available in Teams)
Members reviewed the Charge and operating guidelines. It was noted that the guidelines will be updated to reflect the change from college to university. Dr. Peterson motioned to endorse the guidelines with the change from college to university; Ms. Dearing seconded the motion. The following are the voting results from the present voting members:
| Endorse | Not Endorse | Abstain |
|---|---|---|
| 18 | 0 | 0 |
Cabinet Response to JPBC
(Document is available in Teams)
Members reviewed the response from Cabinet. No discussion points occurred at this time.
Budget Updates
(Presentations are available in Teams)
Dr. Hallenbeck-McPhall provided a budget training overview for members. The following questions, answers and discussion points occurred:
- The question was raised regarding the distinction between the tuition-based funding, and does it go to a SUTRA account or the main campus budget. It was stated that the only tuition revenues that flow outside of the revenue offset budget are the Global Education tuition and Special Sessions. This is due to a SUNY rule. Any other student enrollment funds will flow through our financial plan and revenue offset budget.
- The question was raised regarding the campus decision of IFR funds being pulled centrally and how it is communicated to departments. It was stated that this was only done during the COVID pandemic. Funds were pulled centrally to help fund COVID related costs. IFR funds have to be spent in specific ways. For example, the Career Services fee budget would not be able to be pulled centrally as it is a fee that is charged to students and is designated for a specific purpose. The accounts that were pulled centrally were “grant” accounts where the funding had not been used in years. This exercise is not typically done by our campus.
- Appreciation was extended for the budget training.
Ms. Clark provided an update on the budget. The following questions, answers and discussion points occurred:
- Appreciation was extended for the information.
- The question was raised regarding the transformation funds and if they are a one-time fund. It was stated that they are a one-time fund, but we are hopeful that the success of the funding will create more funds for the budget in the future. Last year, we did receive funds and this year we received funds again. We want to be sure that we are putting forward programs that offer support.
- The question was raised regarding the portion of the funds that are devoted to the cybersecurity and engineering tech programs and if the goal is for the funds to be used to launch the programs and once they enroll future students they should become revenue generating and self-supporting. It was stated that is correct. As well as construction funds and other funding that is necessary to support the launch and equipment needs.
- The question was raised regarding the UUP salary increases that were recently ratified and are they consistent with what we were anticipating for our budget. It was stated that when we calculated the budgetary impact of the raises including the retroactive portion, we had adequately budgeted for them.
2022-23 Investment Fund Updates
(Document is available on Teams)
Dr. Rhodes provided an update on the 2022-23 Investment Funds. No questions or discussion points occurred at this time.
Classroom Renovations Update
(Presentation is available in Teams)
Provost Abraham provided an update on the classroom renovations. The following question, answer and discussion point occurred during the presentation:
- The question was raised regarding what the process would be moving forward to request renovations. It was stated that usage statistics were reviewed to determine which classrooms should be renovated first. The minor needs can be submitted to the Provost. If the needs are substantial, it will be reviewed by the small task force and JPBC.
- Appreciation was extended for the update.
Additional Items from the Committee
The following items were discussed:
- The question was raised regarding what the budgeting process is this year for departments and if zero-based budgeting would be utilized. It was stated that the zero-based budgeting process provided valuable information and allowed areas to do a useful reset. In terms of what budget model we will be doing going forward will be determined in the future after Ms. Clark has had some time to analyze the budgets and decide which model she thinks would be best moving forward. It was added that all budgets have been submitted through the SUNY Form 1 process and any department inquires regarding budget amounts can be sent to Dr. Hallenbeck-McPhall.
- Members were encouraged to wear their Brockport apparel tomorrow for Green and Gold Friday.
The meeting was adjourned at 9:45 a.m.
JC/DR/mw