8:30 – 10:30 a.m., Virtual Meeting via Teams
Attendees
Voting Members
- Martin Abraham
- Lexi Bradley
- Monica Brasted
- Austin Busch
- Frances Dearing
- Michael Doyle
- Kristin Hartway
- Tom Hernandez
- Sara Kelly
- Stephanie Learn
- Yin Liu
- Theresa Martinez
- Gavin Miller
- Carl O’Connor
- James Onley
- Kathy Peterson
- Heather Raczkowski
- Elliot Weininger: Co-Chair Elect
Non-Voting Members
- Jackie Clark: Co-Chair
- Steve Cook
- Eileen Daniel
- Mike Harrison
- Skye Paine
- Darson Rhodes: Co-Chair
- Melissa Wight
Guests
- Jennifer Blood
- Keith Davis
- Kandie Gay
- Scott Haines
- Erick Hart
- Debbie Jacob
- Rachael Killion
- Jose Maliekal
- Tammy Jo Manz
- Pamela O’Keefe
- Krystal Perlman
- Karen Podsiadly
- Janet Roy
- Katherine Schaal
- Sarah Unger
- Susan Wielgosz
- Aaron Wilkinson
- Kathy Zunner
Regrets
Voting Members
- Martin Abraham
- Lorraine Acker
Non-Voting Members
- Crystal Hallenbeck-McPhall
- President Macpherson
The meeting was called to order at 8:30 a.m.
Approval of the Minutes
Dr. Rhodes asked the committee to review the minutes from the September 28, 2023, meeting. Dr. Peterson motioned to approve the minutes; Mr. O’Connor seconded the motion. 14 members voted to approve the minutes. Therefore, the minutes were approved.
Announcements
Dr. Rhodes made the following introduction:
- The Campus Climate survey information has been released. Please attend a forum and encourage others to attend as well.
Enrollment Management Division Budget and Transformation Funds Update
(Presentation is available in Teams)
Dr. Kelly provided an update on the Enrollment Management Division budget and Transformation Funds. The following questions and answers occurred:
- The question was raised regarding if there was any retention data from the Emerging Scholars Bridge Program from past years. A program similar to the newly developed program was offered 15-20 years. There doesn’t appear to be any historical data. This program was developed from models that other schools are utilizing.
- The question was raised regarding the Financial Aid office trying to work with an outside agency in relation to work force efficiencies. It was stated that the goal was to bring in the outside agency to help provide the office with more support by leveraging the systems and finding ways to do things easier. Unfortunately, it did not work out due to legal reasons. It was added that last year the JPBC Work Force made the recommendation for workforce engineering to assist with reducing the operational deficit and this was one of the reasons why this was pursued.
- The question was raised regarding the loss of a financial aid advisor and how the office has adjusted to the loss of the position. It was stated that they are busy and stretched thin, but they are still providing the needed individual customer service to students and their families.
- The question was raised regarding the initiatives with the investment funds from last year and which ones had the best results in terms of recruitment and retention. It was stated that the New York City bus trips and orientations had a high yield. This helped position us from a location standpoint and it helped build community on the trip. We are still watching the out of state recruitment initiative to see the yield especially now with the lower out of state tuition.
- The question was raised regarding Slate and if it will be able to grow in a way to help us consolidate our systems. It was stated that BITS has been extremely helpful in developing Slate into a great tool, and we are always looking at reducing the number of systems we have to increase efficiencies and assist with budget concerns. Any office that has a system that would like to see if Slate is a tool that they could use instead should reach out.
Athletics Investment Update
(Presentation is available in Teams)
Dr. Kelly, Mr. Hart and Mr. Burgmaster provided an update on the Athletics investment. The following questions, answers and discussion points occurred:
- Appreciation was extended to Athletics for scheduling around nursing clinicals. This allows the students to continue to be athletes while they are nursing majors.
- The question was raised regarding how the department would be increasing the female athlete numbers. It was stated that an investment was made last year when some of the female team coaches were moved to full time. Unfortunately, the hires were late so they missed the recruiting season. This should help our numbers this coming year. Also, with changing to the new conference we need to see what they offer and how we need to match the other schools. This should also help increase our numbers. It was added that increasing the number of females is priority for Title IV.
- The question was raised regarding what the dollar amount was of the investment and the total costs. It was stated that it was around $150,000 as there was around $50,000 in the IFR already. It was added that the specific dollar amounts for each item would be placed on a document and shared with JPBC.
- The question was raised regarding what the plan is for the teams that are over maximum sustainable roster size. It was stated that we have some maximum roster sizes right now to help with enrollment management. Roster management can take a few years and coaches know they have roster goals. In addition, athletes were given an extra year of eligibility due to COVID.
- The question was raised if the teams that are over maximum roster size are sustainable for coaching staff. It was stated that the concern right now is space in terms of lockers. We have a plan moving forward but this is a concern not only for the high roster size teams, but also for the rosters we are trying to grow.
- The question was raised regarding the estimate of the $2.4 million for the return on investment and where the numbers came from. It was stated that the estimate includes room and board versus just tuition and fees. The breakdown of numbers will also be included in the document that is shared with JPBC.
- The question was raised regarding how many athletes are completing their extra year of eligibility. It was stated that the estimate would be around 50.
- The question was raised regarding if the number of students with extra eligibility is linked to a specific team or gender. It was stated that there are more males with extra eligibility.
- The question was raised regarding what the estimate of savings would be with switching to the Empire 8 conference. It was stated that the estimate was around $200,000-$300,000 savings in travel because we will be competing more locally.
Additional Items from the Committee
The following items were discussed:
- Dr. Kelly provided a statistic on the daily tours regarding visits with faculty or people from academic departments. If a student met with someone from their academic department, they were three times more likely to deposit. In addition, appreciation was extended to everyone that has participated in the program.
- Provost Abraham will be presenting on the Transformation Funds and the document that fully describes that application for the Transformation Funds and what they are being used for with be shared with the committee.
- Members were encouraged to wear their Brockport apparel tomorrow for Green and Gold Friday.
The meeting was adjourned at 9:26 a.m.
JC/DR/mw