8:30 – 10:30 a.m., Virtual Meeting via Teams
Attendees
Voting Members
- Martin Abraham
- Mike Andriatch
- Lexi Bradley
- Austin Busch
- Frances Dearing
- Michael Doyle
- Tom Hernandez
- Stephanie Learn
- Yin Liu
- Theresa Martinez
- Gavin Miller
- James Onley
- Kathy Peterson
- Heather Raczkowski
- Lily Wegerski
Non-Voting Members
- Julie Caswell
- Jackie Clark: Co-Chair
- Steve Cook
- Eileen Daniel
- Crystal Hallenbeck-McPhall
- Mike Harrison
- President Macpherson
- Skye Paine
- Elliot Weininger: Co-Chair
Guests
- Don Bigelow
- Jennifer Blood
- Nathan Bull
- Keith Davis
- Tim Durfee
- Kandie Gay
- Tammy Gouger
- Jennifer Green
- Scott Haines
- Jennifer Haytock
- Mehruz Kamal
- Rachael Killion
- Dana Laird
- Catherin Lalonde
- Jose Maliekal
- Tammy Jo Manz
- Gary Morog
- Pam Powell
- Darson Rhodes
- Janet Roy
- John Sapienza
- Megan Sarkis
- Katherine Schaal
- Rey Sia
- Laurie Smith
- Bonnie Swoger
- Susan Wielgosz
- Aaron Wilkinson
- Robert Wyant
- Kathy Zunner
Regrets
Voting Members
- Lorraine Acker
- Monica Brasted
- Kristin Hartway
- Cathy Houston-Wilson
- Sara Kelly
- Carl O’Connor
Non-Voting Members
- Melissa Wight
The meeting was called to order at 8:30 a.m.
Announcements
- Ms. Clark introduced Dr. Weininger as the new Faculty Co-Chair of JPBC.
- Appreciation was extended to Dr. Rhodes for her exceptional leadership as Faculty Co-Chair from 2021-2023. She was presented with a plaque, a gift certificate for the Great Escape Room for escaping her co-chair duties, and a dinner certificate to Tony D’s.
- Lily Wegerski, BSG President, was introduced as a new Undergraduate Representative to the committee.
- The Provost’s Strategic Plan Assessment presentation is available for review in the December 14, 2023, meeting folder.
Approval of the Minutes
Dr. Weininger asked the committee members to review the December 14, 2023, meeting minutes. He motioned to approve the minutes; Mr. Onley seconded the motion. 11 members voted to approve the minutes. Therefore, the minutes were approved.
Solar Eclipse Event Update
(Presentation is available in Teams)
Mr. Andriatch provided an update on the Solar Eclipse Event. The following questions, answers and discussion points occurred:
- Appreciation was extended for the event update.
- The question was raised regarding if we are allowed to use State funds for marketing. It was stated that if we have to purchase items, we have to use non-state funds.
- The question was raised from a budgetary perspective, the sale of the passes and the gear will cover the anticipated cost and it should be considered a wash. It was stated that is correct.
- The question was raised if there is an anticipated revenue target that can be shared. It was stated that we are anticipating in the range of $100,000. We have 1300 parking spaces that have been identified. The biggest expense will be the ambulances. We have to get 24 port-a-potties. We will be supplying vests for people to wear who are assisting with parking. We will also be feeding the volunteers. So, the goal is to generate around $100,000 with the event passes and everything else.
- The question was raised to provide more information on the work that is going on to market the event. It was stated that John Follaco’s teams has done a fantastic job targeting websites and different networks we can get to in terms of people who are interested in the Eclipse. We are going to have to spend money to do some targeted marketing on social media to ensure we are getting the information to the right people. We did get some good PR last week when we announced the event.
- The question was raised regarding what activities are being planned. It was stated that Nick and the Nice Guys will be playing throughout the day and there will be different sets. We have some steel drum groups and dance groups coming. There will be food trucks here.
- The question was raised regarding with all of the people that will be coming to campus, will there be information shared about the university and the programs that are offered here. It was stated that the idea of an open house was discussed but it was determined it would be too chaotic and not ideal as people would not be able to easily move around the campus. We do have posters and other positive outdoor items for people to see. There will also be brochures and other items around the stadium that people can pick up.
- The question was raised if tickets are already selling. It was stated that tickets are on sale but are not selling as quickly as we would like. We may change pricing her and there or do a sale for a week.
- The question was raised regarding if the pedagogical part of the eclipse could be expanded on for the event. It was stated that Eric Monier did a great job with the video and Stuart Soloway tried to get people to incorporate some things, but it doesn’t appear he got much traction with it. If there are people who would like to participate in this aspect of it, that would be great.
- It was stated that Mr. Andriatch would present another update closer to the event.
Review and Endorse Call Letters for BASC, DIFR & BSG
Members reviewed the call letters. Dr. Weininger called for members to vote to endorse the letters. The following are the voting results of the present voting members:
BASC & DIFR Letter
| Endorse | Not Endorse | Abstain |
|---|---|---|
| 10 | 0 | 0 |
BSG Letter
| Endorse | Not Endorse | Abstain |
|---|---|---|
| 12 | 0 | 0 |
Additional Items from the Committee
The following item was discussed:
- Dr. Weininger asked that if anyone has questions or concerns over the charge, purpose, or function of JPBC, feel free to reach out via email, phone, or stop by his office.
The meeting was adjourned at 9:19 a.m.
JC/EW/mw