8:00 – 10:30 a.m., Virtual Meeting via Teams
Attendees
Voting Members
- Martin Abraham
- Mike Andriatch
- Lexi Bradley
- Monica Brasted
- Austin Busch
- Frances Dearing
- Michael Doyle
- Kristin Hartway
- Tom Hernandez
- Cathy Houston-Wilson
- Sara Kelly
- Stephanie Learn
- Yin Liu
- Theresa Martinez
- Carl O’Connor
- James Onley
- Kathy Peterson
- Heather Raczkowski
- Jamie Spiller
- Lily Wegerski
Non-Voting Members
- Steve Cook
- Crystal Hallenbeck-McPhall
- Mike Harrison
- Elliot Weininger: Co-Chair
- Melissa Wight
Guests
- Jennifer Blood
- Daniel Castaneda
- Keith Davis
- Johnna Frosini
- Kandie Gay
- Jennifer Green
- Scott Haines
- Erick Hart
- Jennifer Haytock
- Michelle Kuleszo
- Teresa Major
- Jose Maliekal
- Gary Morog
- John Sapienza
- Rongkun Shen
- Betsy Standish
- Bonnie Swoger
- Robert Wyant
Regrets
Voting Members
- Lorraine Acker
- Gavin Miller
Non-Voting Members
- President Macpherson
- Skye Paine
- Jim Wall: Co-Chair
The meeting was called to order at 8:00 a.m.
Approval of the Minutes
Dr. Weininger asked the committee members to review the February 29, 2024, meeting minutes. Mr. Andriatch motioned to approve the minutes; Ms. Dearing seconded the motion. 9 members voted to approve the minutes. Therefore, the minutes were approved.
Announcements
Dr. Weininger made the following announcement:
- Our next meeting scheduled on March 28, 2024, may be canceled due to agenda items being moved around. Members were encouraged to watch for a cancellation notice.
Fee-Based Budget Presentations
Brockport ITS - presented by Steve Cook, Interim Chief Information Officer
(Presentation is available in Teams)
The following questions, answers and discussion points occurred during the presentation:
- Appreciation was extended for the event presentation.
- The question was raised regarding the $1.2 million in surplus this year and the $1.5 million in surplus for next year. It was stated that was an error. The $1.2 million is what will be spent this year and $1.5 million is what will be spent next year. It is anticipated that reserves will not continue to grow as the funds will be utilized for the wireless project and the telephone system.
- Confirmation was requested that revenue for 2024-25 would be about $2.3 million and expenditures would be $1.6 million. It was stated that was correct.
- The question was raised regarding if the difference would go into the department’s reserves. It was stated that the difference historically goes into the reserves, but Mr. Cook is working on a plan to continually replace equipment so that the reserves are not continuing to grow. This is the first year he is looking at that, so it is reflected on the spreadsheet that the funds are not moved into reserves but remain in the operating budget to begin this process. It was added that the reserves will be used for the telephone system and the wireless project. The wireless project will be done over the course of six years so that only a small chunk of money is spent on it each year.
- The question was raised regarding if the fee is at the correct rate to fund the ongoing needs and the periodic large expenditures. It was stated that when the State allows us to increase the fee, we should because costs are increasing. For example, our Microsoft licensing fee increased and it will be going up again when SUNY renegotiates the contract. This is another reason why we are doing the wireless project over the course of several years so that we are good stewards.
- The question was raised regarding if the zero balance reflects the spending of the reserves. It was stated that the department will still carry some reserves, but not to the high level that it was because the funds will be utilized each year
Student Health Services - presented by Michelle Kuleszo, Director of Hazen Center for Integrated Care
(Presentation is available in Teams)
The following questions, answers and discussion points occurred during the presentation:
- Appreciation was extended for the presentation.
- The question was raised regarding the overhead and the transfer to campus reserves. It was stated that all IFR accounts for the most part pay a 6.5% admin overhead and a 9.5% maintenance overhead and that goes to the general operation of the campus. In terms of the Health Center, a portion of theirs goes to the reserves instead of the overhead fund
Campus Recreation - presented by Scott Haines, Director of Campus Recreation
(Presentation is available in Teams)
The following question, answer and discussion point occurred during the presentation:
- Appreciation was extended for the presentation.
- Clarification on the current fee rate of $78 and the proposed increase to $88 was requested. It was stated that was correct.
Intercollegiate Athletics - presented by Erick Hart, Director of Athletics
(Presentation is available in Teams)
The following question, answer and discussion points occurred during the presentation:
- Appreciation was extended for the presentation.
- Clarification on the current fee rate of $485 and the proposed increase to $510 was requested. It was stated that was correct.
- The question was raised regarding how the fee rate compares to peer institutions. It was stated that Brockport is in the middle. Geneseo is one of the highest.
A Gift to the Fund for Brockport Alumni - presented by Betsy Standish, Director of Alumni Engagement
(Presentation is available in Teams)
The following discussion points occurred during the presentation:
- Appreciation was extended for the presentation.
- Praise was extended for the summer research program and the suggestion was made for expanding the program if possible.
Career Services - presented by Stephanie Learn, Associate Director of Career Services
(Presentation is available in Teams)
The following questions, answers and discussion points occurred during the presentation:
- Appreciation was extended for the presentation.
- Gratitude was extended for the work done on the Nursing Career Days. Handshake has been wonderful for the downstate students.
- The question was raised regarding what strategies will be used to increase awareness and engagement with Career Services. It was stated that there is not one place that is needed to solve the problem. Making faculty aware of the resources that are provided is one area. Expanding partnerships across campus. The President and Provost assisted with the marketing of the Jobs and Internship Fair just by mentioning it. Word of mouth from students that have utilized the services and gained knowledge from classes. Building it into the curriculum can also assist with it and this is being worked on.
Parking & Transportation - presented by Johnna Frosini, Director of Parking and Transportation
(Presentation is available in Teams)
The following questions, answers and discussion points occurred during the presentation:
- Appreciation was extended for the presentation.
- Gratitude was extended for Ms. Frosini’s efforts in ensuring students are involved in crucial conversations and educating students on the services.
- The question was raised regarding user rates either daily or weekly. It was stated that ridership for retail which is two days a week for a total of 16 hours is 600-700 rides. It is believed that Route 1 averages about 90 a week, but the numbers will be confirmed. Drivers count when someone boards, but not when someone getting off.
- The suggestion was made to investigate grant writing for the charging stations. The village did a grant writing process and has been able to subsidize the cost of electricity and this could increase the usage on campus with a lower cost to the consumer. It was stated SUNY encouraged campuses to charge for the electricity, but this will be looked into.
Additional Items from the Committee
- The request was made to receive a summary sheet regarding the fee requests and budget information. It was stated that this is provided annually and it will be distributed to committee members prior to the vote.
- The request was made to vote on the fees individually instead of as a whole. This will be discussed at the next meeting.
The meeting was adjourned at 10:03 a.m.
JW/EW/mw