8:30 – 10:30 a.m., Virtual Meeting via Teams
Attendees
Voting Members
- Martin Abraham
- Lorraine Acker
- Mike Andriatch
- Lexi Bradley
- Monica Brasted
- Austin Busch
- Frances Dearing
- Michael Doyle
- Tom Hernandez
- Cathy Houston-Wilson
- Stephanie Learn
- Yin Liu
- Carl O’Connor
- James Onley
- Heather Raczkowski
- Jamie Spiller
Non-Voting Members
- Julie Caswell
- Steve Cook
- Eileen Daniel
- Damita Davis
- Crystal Hallenbeck-McPhall
- Mike Harrison
- President Macpherson
- Jim Wall: Co-Chair
- Elliot Weininger: Co-Chair
- Melissa Wight
Guests
- Mike Baird
- Jennifer Blood
- Nathan Bull
- Keith Davis
- Kandie Gay
- Jennifer Green
- Debbie Jacob
- Mehruz Kamal
- Rachael Killion
- Dana Laird
- Jose Maliekal
- Frank Mancini
- Tyler Moesle
- Gary Morog
- Michel Pelletier
- Janet Roy
- Rey Sia
- Susan Wielgosz
- Robert Wyant
Regrets
Voting Members
- Theresa Martinez
- Gavin Miller
- Lily Wegerski
Non-Voting Members
- Skye Paine
The meeting was called to order at 8:31 a.m.
Announcements
Dr. Weininger made the following announcement:
- Recognition and appreciation was extended to the members with terms that are ending today. They are:
- Austin Busch – Faculty Representative
- Kristin Hartway – Professional Staff Representative
- Cathy Houston-Wilson – Faculty Representative
- Gavin Miller – Undergraduate Representative
- Alexis Bradley – Graduate Representative
- Lily Wegerski – Undergraduate Representative
Solar Eclipse Event Update
Mr. Andriatch provided an update on the Solar Eclipse event update. The following question, answer, and discussion item occurred:
- Appreciation was extended for the event presentation.
- The question was raised regarding if the media coverage was worth the net loss. It was stated that the coverage we got was amazing. NBC was going along the path and as they were going from place to place, they were showing the next six cities. So, Brockport was listed on the screen for a while. Ryan Nobles did his piece here and it was great. We could get a little bit of a bump from this. The New York Times piece is a huge benefit for us. We also had four news stations here for 6-8 hours that day doing coverage and talking to students, alumni and visitors. It was a great opportunity to capture media exposure.
Strategic Plan Assessment Update
Provost Abraham provided an update on the Strategic Plan Assessment. The following questions, answers and discussion items occurred:
- Appreciation was extended for the presentation.
- The suggestion was made to add someone from IT as a member of the committee to better inform the KPIs related to technology. It was stated that when technology related numbers were needed, the Provost reached out to Steve Cook and the discussion is still ongoing.
- The question was raised if some of the KPIs are just metric or are there goals. Like the KPI for tenured faculty, is there a goal for this KPI. It was stated that the Strategic Plan identifies goals and expectations. There are specific objections and strategies that are built into the plan where faculty metrics are an important measurement of success against the goals and outcomes. In many cases, there are not specific numerical goals that we are trying to be achieve, but in many cases the number going up or down is an objective we are trying to achieve.
- The suggestion was made to report the part-time, tenured and tenured-track faculty numbers. This is due to the fact that the U. S. News and World Report publish these numbers and it is in our best interest to share our numbers with this public ranking system. It was stated that the committee did review if there were already metrics for these reporting opportunities. Where it was appropriate, we tried to incorporate it as a KPI.
- The question was raised if the idea is to automate the data collection and update on a regular basis to get a streamlined system in place. It was stated that is correct.
- The question was raised regarding how often the updates would occur. It was stated that given the type of data that is being reported, it would be annual updates. The challenge is that not all of the updates will occur at the same time. There will be annual updates, but they will roll out sporadically. It was added that each division is being asked to collect qualitative data that meets the objects of the four goals of the strategic plan. The KPIs are a fundamental piece of it, but it is not the only way we are tracking the strategic plan.
- The question was raised if the presentation will be publicly available. It was stated that it is the intention.
Long Term Financial Health of Fee-Based Budgets
Dr. Hallenbeck-McPhall provided a presentation on the long-term financial health of the fee-based budgets. The following questions, answers and discussion points occurred:
- Appreciation was extended for the presentation.
- The question was raised regarding if SUNY denied the fee increases that JPBC approved. It was stated that broad-based fee increases were supported locally by CBFRC, JPBC and Cabinet. SUNY did not approve the submitted fee increases due to the other additional funding we are receiving.
- The question was raised regarding if the course fees have been approved by SUNY. It was stated that SUNY has not approved the fees yet. The submissions for Fall 2024 were due May 1, 2024.
- The question was raised regarding if peer institutions are facing the same situation with broad based budgets. It was stated that it has been brought up at SUBOA several times that it is not sustainable to continue to not have fee increases and expect campuses to continue services that they are offering. SUBOA has not formed any working groups, but discussions will continue especially now that we know there will not be fee increases for this year.
- The question was raised regarding parking fees for faculty and staff and how the union impacts increases. It was stated that we are capped due to union agreements as far as what can be charged for faculty and staff for parking.
- The question was raised regarding the additional funding in order to offset student fees and tuition increases and if this will balance the budgets or is the funding committed to a different expense. It was stated that most of the funding that we have received has balanced out the salary increases. Some of the other funding we received does have a specific purpose and SUNY expects us to follow certain guidelines which we have to provide a report on. We are limited on what we can do with the funds.
- The question was raised if we should plan to put an item in the budget going forward to cover fee deficits due to the inability to raise fees. It was stated that is a great point and we should be aware of where the fee-based budgets are heading. Just like we incorporate an adjustment in the five-year model to keep Athletics whole, we will soon have to incorporate adjustments to keep the other fee-based budgets whole if we cannot resolve the situation. It was added that going forward the fee-based budgets should be incorporated into the five-year model.
Investment Fund Update
Dr. Weininger provided an update on the investment funds granted in 2023-24. The six-month reports should have been reviewed earlier in the spring semester, but with the leadership transition the review was delayed. A spreadsheet of the six-month reports was assembled for the members to review. Most of the projects show significant progress towards their stated goals. There will be full reports on the projects in September when they can be addressed in detail then. It has not been determined if there will investment funds in 2024-25 yet. If there are funds, there will be conversations about how to target the projects to an overarching goal or to a small set of overarching goals.
Additional Items from the Committee
- Members were thanked for their service for the academic year.
- Gratitude was extended to Dr. Rhodes and Mr. Wall for their assistance during the leadership transition.
- There will be planning over the summer for the robust fall agenda for JPBC.
The meeting was adjourned at 10:04 a.m.
JW/EW/mw