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JPBC Minutes: March 1, 2018

Time & Location: 8:30 – 10:30 a.m., 220 Seymour 

Attendees

Voting Members

  • Joy Bhadury
  • Davida Bloom
  • Steven Breslawski
  • Scott Haines
  • Jim Haynes
  • Tom Hernandez
  • Shanelle Hodge
  • Debbie Jacob
  • Josh Johannes
  • Sara Kelly
  • Kadathur Lakshmanan
  • Teresa Major
  • Jose Maliekal
  • Brad Menear
  • Dave Mihalyov
  • Chantelle Nasri
  • Cherise Oakley

Non-Voting Members

  • Denise Copelton: Co-Chair
  • Crystal Hallenbeck
  • President Macpherson
  • Karen Riotto
  • Lou Spiro: Co-Chair
  • Melissa Wight

Guests

N/A

Regrets

Voting Members

  • Mike Andriatch
  • Summer Reiner
  • Sandeep Singh
  • Kathryn Wilson

Non-Voting Members

  • Kathleen Peterson

The meeting was called to order at 8:31am

Announcements from the Co-Chairs

The following announcements were made:

  • Dr. Copelton stated that the minutes from the February 15, 2018 meeting are not currently available and will be distributed at our next meeting.
  • Dr. Copelton announced that due to the role that this committee plays in assessment, Frances Dearing, Director of Assessment, has been invited to join the committee as a voting member.
  • Dr. Copelton made the following announcements regarding the Investment Funds:
    • The Investment Fund Committee will be meeting on March 8, 2018, from 9:00- 10:30 a.m. to review the first round of proposals.
    • The members of the committee are:
      • Davida Bloom – Faculty Representative
      • Steven Breslawski – Faculty Representative
      • Kadathur Lakshmanan – Faculty Representative
      • Summer Reiner – Faculty Representative
      • Elizabeth Heavey – Faculty Representative
      • Craig Mattern – Faculty Representative
      • Scott Haines – Staff Representative
      • Debbie Jacob – Staff Representative
      • Sara Kelly – Staff Representative
      • Teresa Major – Staff Representative
      • Brad Menear – Staff Representative
      • Cherise Oakley – Staff Representative
      • Shanelle Hodge – Student Representative
      • Chantelle Nasri – Student Representative
      • Josh Johannes – Student Representative
    • The deadline to submit the scores are:
      • Investment Fund for Core Needs (IFCN) is March 5, 2018.
      • Investment Fund for the Future (IF2) is March 19, 2018.
    • The meetings to discuss the scores are:
      • IFCN is March 8, 2018, at 9:00 a.m. in Union 220.
      • IF2 is March 22, 2018, at 9:00 a.m. in Union 220.
    • The Investment Fund proposals that were funded last year, will be receiving a request today asking for their six-month progress report.

Call Letters for BSG, BASC, & Residential Life

The call letters were reviewed and discussed individually. The following discussion points occurred:

  • For the BASC and Residential Life Call Letter, it was suggested that the presentation times should be adjusted to provide more time for the requested information to be presented. It was discussed and agreed that 30 minutes should be provided for each presentation with ten minutes for discussion after each presentation.
  • For the BSG Call Letter, the following items were discussed:
    • Clarification was provided that the assessment in “item f” would be information regarding student attendance at events, cost per student at events, and any other information Ms. Nasri felt appropriate to share in terms of assessment. This will give us an insight into how they are completing assessment and suggestions can be made for future presentations if needed.
    • The presentation time schedule would be adjusted to reflect the increased time for BASC and Residential Life. BSG would also be given time for discussion after the presentation.
  • Members agreed to vote on the call letters with the changes. The following are the voting results of the present voting members for the acceptance of the call letters:
    • BASC and Residential Life
      • Approve - 16
      • Oppose - 0
      • Abstain - 0
    • BSG
      • Approve - 16
      • Oppose - 0
      • Abstain - 0

Campus Based Fees

Ms. Riotto presented the recommendations from the Campus-Based Fee Review Committee regarding the 2018-19 fee requests and budget summary. The following discussion points occurred:

  • The bullet on the summary regarding transfers will be updated to state “transfers to/from other accounts” to better indicate the direction of transfers.
  • The request to provide feedback regarding the fee requests and the future process of the sub-committee was received and Dr. Copelton stated all feedback should be sent to her so the comments can be compiled for President’s Cabinet.

Members agreed to proceed with a vote to endorse the fee recommendations from the Campus Based Fee Review Committee. The following are the voting results of the present voting members:

  • Endorse - 16
  • Not Endorse - 0
  • Abstain - 0

Other Items from the Committee

  • Dr. Copelton reminded committee members that the “Bport Gives Back” giving challenge ends at noon today and pledge forms were passed around. Individuals can also pledge online.
  • Mr. Spiro provided an update on the Enterprise Risk Management Team. A discussion regarding risks and how we mitigate them occurred.

The meeting was adjourned at 9:43 a.m.
Next Meeting: March 29, 2018, 8:30 -10:30 a.m.
DC/LS/mw