Introductions
- Guest – Kerry Gotham, Director of Alumni Engagement
Fee Assessment and Waiver Criteria
- Reviewed Alumni Fee, locally called “A Gift to the Fund for Brockport” with K. Gotham
- Recent Annual Collections: 2016/17 -$174k (highest ever), 2015/16 - $163k
- Fee used for Scholarships and Undergraduate Research
- Extraordinary Scholarships – Assists with the $275k funded annually
- Summer Undergraduate Research Projects
- Campus Technology Support - $25k
- Student Alumni – Senior Activities
- If the fee were an ‘Opt-In’, what would be the impact
- Significant revenue impact
- Assessment
- Student have until the last day of a term to waive out
- Other SUNYs Discussion
- Many University Centers have a mandatory fee; more than half of the Comprehensive Colleges assess an Alumni Fee
- Brockport has had this fee for over 25 years
- Question: What would happen if Advancement did not have this money
- It would have impact on the Extraordinary Scholarship funding
- Thoughts on changing the name to something other than “A Gift to The Fund for Brockport”
- If the sub-committee recommends such a change, it would be seriously considered
- Reviewed the Career Services Fee – Written Responses provided by Jill Wesley
- How much is collected annually?
Last year was the first year the fee was collected and $111K (as a side note, we expected to collect about $133K in revenue and have been unable to determine why there was a difference in the estimate relative the actual amount collected). After deduction of administrative fees, $95K was available to career services. - What is the fee used for?
- How much is collected annually?
- This is our general operating budget so pays for supplies, phone, staff development etc.
- It also covers expenses for programming (Major and Minor Fair, Lunch with a Career, Career Fair Warm-Up etc.) that doesn’t generate its own revenue (everything except for the big Job Fair).
- It pays for software used to support student career development (Sokanu, CareerShift, Vault etc.) as well as that designed to improve office efficiency and effectiveness
- What type of feedback/complaints do you get regarding the fee?
- Not much. I wish more students would talk with me about it. Last year, I received two emails forwarded to me from Student Accounts.
- One was a general request from a parent to waive all fees. I responded and did not receive a response to my email.
- The second was from a student asking me what the fee would be used for. I responded with information about what the fee would be used for – mainly about the online services – and the student seemed satisfied.
- When is the fee assessed? When is it not assessed?
- It is assessed at 12 credits for undergrads, 9 for grad students
- It is only assessed in fall and spring semesters
- It is assessed for online students as they are able to or invited to access all of our services
- OAP students are NOT assessed the fee
- Do you waive the fee? No
- Do you have any other information you would like to share?
- The budget request for 17-18 as well as the original request to cabinet for your information.
(Attached) - The Subcommittee would like Jill to come to the next meeting for follow-up questions to better understand the programs funded and the number of students served.
Fee Assessment Criteria Table Reviewed and Continued Discussion
- Alumni: Need to remove ‘OAP, Albany & Washington Programs’ from the Non-Assessment Criteria
- Instance of students taught remotely, such as the EAD students in the Southern Tier
- MSW has students taught remotely, but a billed by Nazareth College
- Recommendation to not modify the assessment
- Two locations of students, taking the same course, would be paying
different fees.
- Two locations of students, taking the same course, would be paying
- A financial proforma will be developed to estimate potential impact of changes to
assessment criteria
- There are difficulties determining which students are in fully online or hybrid
programs.
- K. Riotto to seek this information from Institutional Research/RAP
- There are difficulties determining which students are in fully online or hybrid
Annual Broad-based Fee Approval Items
- Reviewed Draft of the Broad-based Fee Call Letter
- C. Hallenbeck, S. Haines & E. Hart updated
- Provide feedback to C. Hallenbeck
- C. Hallenbeck, S. Haines & E. Hart updated
- Fee Managers will make 2 presentations
- One for the Campus Based Fee Review Committee
- One for the BSG Student Fee Forum
- Fee Budget Summaries will be provided to JPBC for vote/approval to President’s Cabinet
Course Related Fee Approval Process
- The Campus Based Fee Review Committee will review, discuss and seek follow up information for course related fees.
- The Campus Based Fee Review Committee will provide JPBC with their recommendation
for approval; JPBC will provide their recommendation for approval to President’s Cabinet for final campus approval.
Broad-based Fee Managers – Athletics, Campus Recreation, Health and Technology
- Have been requested to present their Spring 2017 Budget & Resource Committee presentations, in a modified time frame, to JPBC on Thursday, November 9th
- These presentations are for educational purposes as to the approval process and the support these fees provide to campus.
Next meeting – Tuesday, 11/07, 8:30am