Procurement Tip: Food & Beverage Justification Form

A Food & Beverage Justification Form is required for all food and beverage purchases made with State funds, including BASC orders. The form must be completed at least two weeks before your event.

Under $500: Keep the form with your department records for potential post‑audit or submit it to PPS if requesting reimbursement or payment to a vendor.

Over $500: The form will route to your VP for approval. If approved, keep it on file or submit it to PPS if requesting reimbursement or payment to a vendor. If not approved, use non‑state funds.

Completing the form does not guarantee the purchase is allowable. All expenses must still meet State Expenditure Guidelines, or non‑state funds will be required.

Food/Beverage Approval Form for Campus Events

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Procurement Tip: Food & Beverage Justification Form