Payroll FAQs

All University State employees are paid on a biweekly lag basis. This means that you are paid for a two week pay period (beginning on a Thursday through the second Wednesday) two weeks after the conclusion of that pay period (exception: hourly employees are paid four weeks after conclusion of a pay period). Therefore, it may take up to four weeks from your date of hire to receive your first check. You will also continue to receive checks after you separate from service until the lag is paid out.

Deductions include the following:

MANDATORY

• Federal and State taxes (as applicable)
• FICA Tax
  
  • Social Security
  • Medicare
  • (note: students while enrolled in classes and certain non-resident aliens are exempt)
• Retirement contributions (new, full time employees)
• Union dues or agency shop fee- if position is represented by CSEA, UUP, PEF, ALES, NYSCOPBA, GSEU

OPTIONAL

• Health Insurance
• Tax Deferred Savings Plan
• Flex Spending Account
• NYS College Savings Plan
• Personal Insurance Through Union

For full time employees paid on an annual basis, SUNY Brockport has many payroll payment modes. A 26 pay period mode is not one of them. When an employee’s “annual” salary is paid over a full year (CAL or CYF payroll mode for Faculty and Professional Employees with Academic Year or College Year obligations, respectively; ANN for Calendar Year obligations), the salary is based on 365 days (normal year) and 366 days (leap year). Since each pay period covers 14 days, and 26 x 14 equals only 364, it would always take a 27th check for you to have received your full annual salary (1 day more than 26 pay periods in a normal year and 2 days more than 26 pay periods in a leap year).

The multiplication factor that is used to determine a biweekly salary is calculated by dividing the number of days in a pay period by the number of days in the year (14/365 = .038356).

Whenever there is a leap year, this factor changes to accommodate the extra day (14/366 = .038251).

The biweekly gross pay for employees paid on an “annual salary basis” (full-time employees), in payroll, is calculated on either a 365 day or a 366 day calendar year if the year is a leap year. During the State’s fiscal year (April 1 - March 31) in which a leap year falls (an extra day in February), employees will notice a reduction in their gross biweekly pay even though their salary does not change. For example, the biweekly gross pay of an academic employee paid in this mode will be calculated as 14/366th of his/her annual salary during a leap year and as 14/365 of the base annual salary during a regular year.