The University is administered by the President, the President’s staff, and the faculty and professional staff. The President, as Chief Administrative Officer, is responsible to the Chancellor and the SUNY Board of Trustees.
Pursuant to Article IX, Titles A and D, of the Policies of the SUNY Board of Trustees, the President, subject to the approval of the Chancellor, prepares the organizational structure of the University and defines the powers, duties, and responsibilities of the administrative officers and chairpersons of the departments and deans of the University.
II. University Organization
A. Office of the President
The President, as Chief Administrative Officer, is responsible to the Chancellor and the SUNY Board of Trustees, and as such has the general responsibility for the operation of the University. The President oversees the preparation of the University’s annual budget and the allocation of resources for University purposes, makes policy decisions with respect to the mission, plans and development of the University, and is responsible for promoting the University and representing its interests among its various constituencies. The President assigns duties, powers, and responsibilities to other administrative and academic officers or to special committees. The President has final legal responsibility for the appointment, reappointment, promotion, and separation from service of all staff members.
The Chief Diversity Officer is responsible for developing, implementing, and providing strategic leadership for the University’s diversity policies and plans to ensure a learning and workplace environment that is welcoming, supportive and inclusive for all students, faculty and staff.
The Affirmative Action Officer is responsible for administering the University’s Recruitment, Hiring, and Equal Employment Opportunity policies and procedures ensuring the University’s compliance with related laws, rules, and regulations dealing with human rights. The Affirmative Action Officer reports to the Assistant Vice President for Human Resources with dotted-line reporting to the President.
B. Office of Provost and Vice President for Academic Affairs
The Provost and Vice President for Academic Affairs, as the University’s Chief Academic Officer, has overall responsibility for academic and faculty matters and administers the Division of Academic Affairs’ portion of the University’s budget. The Provost is responsible for the planning, direction and evaluation of new and developing programs; has general responsibility for the recruitment of the University faculty and their retention and promotion; and oversees the academic programs of the Division’s units and all other educational and academic activities conducted under the University’s auspices. Reporting to the Provost are the Vice Provost, School Deans, Director of Graduate Studies, Director of Global Education, Chief Information Officer, Library Director, Director of the Center for Excellence in Learning and Teaching, and Director of Assessment.
The academic Deans work with their faculties to develop curricula and to maintain standards of performance. The Dean is immediately concerned with recruitment and decisions involving tenure, renewal, promotion within their school, and with other personnel matters. The Dean recommends appointments of department chairpersons, in consultation with the Provost. The Dean administers the portion of the Division of Academic Affairs’ budget relating to their school; exercises leadership and on-going review of instruction and curriculum, including evaluation and redesign of academic programs; and participates in the on-going process of articulation with other universities.
The Senior International Officer is responsible for Education Abroad programs, recruiting and retaining international students, and developing relationships with international universities and other partners that promote internationalization of SUNY Brockport.
The Director of the Library is responsible for educating our intellectual community by cultivating information literacy practices and skills through outreach and partnerships. This individual helps inspire Scholarship by providing, supporting, and enhancing integrative access to collections, scholarly communication, learning spaces, and tools.
The Director of the Center for Excellence in Learning and Teaching facilitates learning opportunities in the academic environment at SUNY Brockport through support of faculty teaching and research.
The Director of Institutional Effectiveness informs and facilitates continuous improvement across the University by providing a broad array of research and reporting services to internal and external stakeholders.
The Director of the Office of Accountability and Assessment is responsible for coordinating information gathering and workflow across SUNY Brockport to ensure that the University maintains Middle States Accreditation requirements.
The Vice President for Administration and Finance has overall administrative and coordinating responsibility for the management of fiscal, facilities and several support activities. These include Finance and Management, Facilities Maintenance and Operations, Facilities Planning and Construction, Human Resources, and Environmental Health and Safety. The Vice President serves as the Operations Manager for the Research Foundation, and is the President’s liaison to the Brockport Auxiliary Service Corporation (BASC). The Vice President coordinates the University’s Internal Control Program as the Internal Control Officer. Additionally, the Vice President chairs the Enterprise Risk Management Committee and the Policy Management Steering Committee, and co-chairs the Joint Planning and Budget Committee.
The Assistant Vice President for Finance and Management develops financial models and other financial analyses to provide information about current and future levels of available resources. The Assistant Vice President is the primary staff member for the Joint Planning and Budget Committee, represents the Division on a number of other University-wide committees and serves as the primary liaison to SUNY System Administration for financial issues. The Assistant Vice President is also responsible for implementing the University’s Internal Control Program under the direction of the Vice President for Administration and Finance. Operating under the direction of the Assistant Vice President are the Offices of Budgeting, Campus Services, Research Foundation Post Award, Student Accounts and Accounting, and Budget and Procurement for the Physical Plant.
The Director of Budgeting is responsible for supervising the budget and financial analysis operations of the campus. Responsibilities include financial modeling, monitoring of the University budgets, providing SUNY System Administration with required reports and analysis and serving as staff to the Joint Planning and Budget Committee.
The Director of Campus Services supervises the purchasing and payment processes for commodities and services, including travel reimbursements and the Visa Procurement card functions, in accordance with SUNY and Office of the State Comptroller policies and regulations. The Director also supervises Central Receiving, Property Control, Mail Room, and Print Shop operations. The Director is responsible for all campus agreements including MOU’s, Affiliation Agreements, and Revocable Permits.
The Director of Student Accounts and Accounting is responsible for the receipt and disbursement of all student related funds, including posting financial aid awards to student accounts and/or the distribution of financial aid awards directly to students. Responsibilities include billing, loan and scholarship payment processing, and counseling students relative to their financial obligations. The Director also serves as the campus Records Management Officer and the campus NYS Tuition Residency Officer. In addition, the Director is responsible for coordinating campus-wide PCI DSS compliance, participates as a member of the campus Internal Control Team, and holds membership on a variety of campus, state and national committees/organizations.
The Associate Director of Student Accounts and Accounting has the primary responsibility of maintaining the University’s accounting records, including all general ledger accounts, reconciling fund balances through the SUNY Brockport general ledger system as well as all monthly, quarterly and annual reporting as part of the Uniform Revenue Accounting System. This includes reporting to both SUNY’s System Administration and the New York State Office of the State Comptroller. Responsibilities include daily and monthly revenue reporting, reconciliation of University cash accounts to the University’s bank activity, reconciliation of funds collected for and remitted to the University’s Auxiliary Service Corporation and other external entities, reconciliation of federal direct lending and related financial aid program funds, and preparation of fee and fee revenue reporting to various campus. The Associate Director also participates in the oversight of the compliant receipt and disbursement of all student related funds, including posting financial aid awards to student accounts and/or the distribution of financial aid awards directly to students, as well as billing, loan and scholarship payment processing, and counseling students relative to their financial obligations. The position holds membership on a variety of campus, state and national committees/organizations.
The Assistant Vice President for Human Resources is responsible for providing leadership in developing and executing human resource strategies in support of the strategic direction of the University in hiring, retaining developing and rewarding a highly qualified workforce. Specific responsibilities include the areas of affirmative action, benefits administration, compensation, labor and employee relations, organizational and performance management, payroll, recruitment and retention, training and development and workforce planning.
The Associate Director of Human Resources, HR Operations and Employee Relations serves as the second in charge in the Office of Human Resources and performs administrative, technical support and analytical work in support of the University’s employee/labor relations, performance management, SUNYHR information technology platform, and human resources policy and procedure functions. The Associate Director researches and analyzes complex employee problems and issues, provides recommendations on policies and procedures, provides guidance, training and advice to campus leaders and supervisors, and ensures compliance with all applicable state and federal laws, collective bargaining agreements, and policies and procedures.
The Associate Director of Human Resources, Benefits, Classified Staffing and Payroll has primary responsibility and oversight for benefits, classified staffing and payroll administration. The Associate Director supports all benefits and employee onboarding activities including orientation programs, the management of leaves and workers compensation, and employee recognition programs. The Associate Director has oversight of classified staffing including position classification and recruitment. Supervision of the payroll function includes administration of the University’s Administrative, Student Temporary Service, Work Study, Graduate/Teaching Assistant and Scholarship Payrolls in accordance with SUNY and the Office of the State Comptroller rules and regulations. It also includes administering attendance and leave policies and the maintenance of the accrual records.
The Affirmative Action Officer / Diversity Recruitment and Retention Specialist is responsible for affirmative action, faculty and professional staff talent acquisition, faculty and professional staff compensation and classification functions, as well as assisting with employee relations activities. The Affirmative Action Officer / Diversity Recruitment and Retention Specialist is responsible for the annual review and update of all policies and procedures related to affirmative action as well as for the preparation of the annual affirmative action program, design and delivery of educational materials and training to the campus community on matters relating to affirmative action and equal employment opportunity, and investigation and disposition of discrimination complaints. The Affirmative Action Officer also has dotted-line reporting to the President.
The Director of Environmental Health and Safety is responsible for all aspects of the campus environmental health and safety program and serves as the principal facilitator for compliance with New York State Department of Environmental Conservation (NYSDEC), New York State Department of Labor (NYSDOL), Occupational Safety and Health Administration (OSHA), Office of Fire Prevention and Control (OFPC) and Public Employees Safety and Health (PESH) rules and regulations. The Director provides training to maintain compliance with these rules and regulations and also has responsibility for the OFPC fire safety inspection program. The Director works with the University Emergency Manager on emergency preparedness based on the University’s Emergency Plan.
The Director of Facilities Planning and Construction is responsible for developing, budgeting, planning, implementing, and administering capital and non-capital construction, renovation, and rehabilitation projects for campus facilities. Implementation of construction contracts is frequently accomplished in collaboration with the State University Construction Fund (SUCF), the Dormitory Authority of the State of New York (DASNY) or the New York Power Authority (NYPA). The Director supervises planning and construction managers who assist with these tasks. The Director also supervises the GIS/Systems Administrator who maintains facilities infrastructure data including space utilization records, building systems inventory, building and infrastructure condition assessments, building and site plans, utilities infrastructure plans, and geographic information systems. The Director also has responsibility for implementing periodic facilities master planning efforts.
The Associate Director of Facilities Planning and Construction plays a significant role in the successful growth and development of the institution, assisting campus leadership to establish short- and long-range capital goals for the campus and for the Office of Facilities Planning and Construction. The Associate Director helps to develop and maintain facility policies, criteria, standards, and procedures for design services, space planning and project management services, periodic project status reports, and multi-media communication support. The Associate Director works collaboratively with University entities and New York State agencies to ensure effective project initiation, planning, design, bidding, and construction, and is an active participant in processes and cohesive facility strategies to advance the facilities capital program, maintaining the University’s aesthetic and functional objectives, including timely and economical construction of low maintenance, long life, energy conserving, architecturally appropriate, and functional buildings and infrastructure.
The Director of Facilities Maintenance and Operations provides leadership to the teams who are responsible for the maintenance and operations programs of all campus facilities. This includes major infrastructure and individual building systems for electric, water and HVAC. The Director is tasked with operating, repairing, maintaining and renovating facilities in accordance with federal, state and local building and environment policies, regulations and codes. Additional responsibilities include Energy Management and Utilities, the Facilities Service Center, Locksmith Services, Parking and Transportation, the Recycling Program, Rental Fleet and Upholstery Shop.
The Director of Parking and Transportation has primary responsibility of all parking and transportation services on campus. Responsibilities include financial monitoring of the P&T budgets, providing University Administration with required reports and analysis.
The Chief Information Officer (CIO) is responsible for Information Technology Support Services, and recommends funding, staffing and equipment for the units in this group. The CIO is also responsible for assuring efficient and proper operation of the campus’ computing resources, serves as the campus coordinator for technology support services, micro-computer and peripheral equipment acquisition review and repair, manages the campus network, and assists in the design and use of various media presentation systems.
The Vice President for Student Affairs advances the mission of the university by inspiring and enhancing student learning, professional exploration, and personal transformation. Our programs and services are designed to support student development and growth as active members of SUNY Brockport and beyond. Functional areas included are: Dean of Students, Campus Recreation, Hazen Center for Integrated Care (Health, Counseling, & Health Promotion & Prevention Education), Office of Student Conduct, Residential Life/Learning Communities, Student Union, Leadership & Activities, and University Police.
The Dean of Students provides strategic direction, administrative oversight, and visionary leadership to enhance student life, promote wellbeing, and cultivate a safe, healthy, and inclusive campus environment. Reporting directly to the Vice President of Student Affairs, the Dean serves as a key member of the Student Affairs Divisional Leadership Team and plays a central role in supporting the university’s mission of student success and holistic development.
The Director of Campus Recreation promotes student success by prioritizing student learning and development through educationally purposeful activities, leadership opportunities, and employment. We are committed to offering healthy lifestyle choices through safe, quality programming to the University campus and its surrounding communities by emphasizing student learning beyond the classroom.
The Director of Student Conduct is responsible for upholding the expectations of SUNY Brockport students through the Code of Student Conduct. The Director strives to promote personal accountability and awareness of how choices impact self and others. Their goal is to engage students in reflective and educational opportunities that support their development and growth.
The Director of Student Health Services is responsible for provision of supervision of medical care for enrolled The Director supervises a staff of nurses, health care providers, and support staff, maintains close liaison with the staff of the Counseling Center; and consults with faculty, staff and administration on matters related to health care and preventive health practices. The Director also oversees Health Promotion & Prevention Education as well as The Pantry and Basic Needs Support.
The Director of the Counseling Center is responsible for providing educational and preventative programs of mental health on campus, as well as providing short-term individual and group counseling for students. The Director consults with faculty and staff who have concerns about individual students.
The Director of Residential Life/Learning Communities is responsible for providing a residence hall program based on student development objectives that complement the educational mission of the College. The Director works closely with faculty and staff to provide a high quality physical, educational, and social environment for residents. The Director is responsible for managing all personnel and fiscal resources including all special living options.
The Assistant to the Vice President serves as the division’s risk manager for students. This professional is responsible for administrative assistance, in the areas of student behavioral management as Chair and case manager of SBCT, works closely with Counseling Services and SAS to meet the needs of students with mental health concerns, oversees the Center for Women & Gender, Personal Safety Committee chair and safety concerns, smoke-free campus policy, manages compliance communications for students, assist as needed with Title IX & other federal and state compliance including faculty/staff training, training of conduct investigators, sexual violence prevention, education and response and oversight when needed on cases of sexual misconduct and gender-based misconduct.
The Chief of University Police is responsible for the oversight of the New York State University Police Department on campus, including administrative oversight, educational efforts, coordination of key campus partnerships, emergency management, and law enforcement. As the department’s director, the chief supervises personnel and fiscal resources along with the maintenance of a safe and secure campus environment through emphasis on crime prevention and deterrence, personal safety education, and service to the university community.
The Vice President for Enrollment Management has primary responsibility for leadership, management, strategic direction, policy development, and administrative oversight for the Enrollment Management division. The Vice President provides critical leadership in developing and overseeing strategic enrollment management efforts, focused on recruitment and retention, student success and student services.
Direct reports to the Vice President include the College Registrar, Director of the Academic Success Center, Director of Athletics, Director of Educational Opportunity Program, Director of Financial Aid, and Director of Undergraduate Admissions, and the Division’s Assessment and Strategic Planning.
The Director of the Academic Success Center is responsible for Student Success Programs, Life-cycle and Cohort outreach, Tutoring, Supplemental Instruction, Academic Advisement, Career Design Center, the Academic Planning Seminar and Student Accessibility Services. They are responsible for the supervision and management of the University’s Academic Advisement programs, and transitional cohorts such as First-Year Programs, Mentoring Programs, and the Talon Academy Men of Color Initiative.
The Director of Athletics is responsible for the overall operation of 23 NCAA DIII Intercollegiate men and women’s athletic teams. The athletic department leadership focuses on four key areas for the student-athletic department leadership focuses on four key areas for the student-athletes, which are to; integrate with the university, achieve academically, excel athletically, and play with integrity.
The Director of the Educational Opportunity Program is responsible for the overall operation of the program to insure that educationally and financially disadvantaged students are provided academic, financial and personal support to be successful. The Director is also responsible for maintaining contact and a working relationship with offices such as Admissions, Financial Aid, Bursar, Accounting, Residential Life, etc. to assist in meeting the needs of the students.
The Director of Financial Aid oversees the administration of all federal, state, and local aid programs; the preparation of the student financial aid packages; the securing of state and federal aid; and advisement and counseling of students with respect to financial aid matters.
The Director of Registration and Records is responsible for registration, TAP and Excelsior verification, academic planner and mapping, degree audits, class and classroom scheduling, transcripts, examination scheduling, and maintains the academic records of all students.
The Director of Undergraduate Admissions is responsible for the administration of the admissions program, development and coordination of recruitment and admissions activities of the admissions staff, budget formulation, and liaison activities with faculty, staff, Deans, the Administrative Computing Center, and Faculty Senate Admissions Committee.
F. Office of Vice President for Advancement & Communications
The Vice President for Advancement & Communications is responsible for constituency relations and private resource development programs. The Vice President supervises staff who plan and execute programs and services for alumni, emeriti, student families, and friends of the University. Fund raising campaigns among these same constituents, as well as faculty, staff, corporations and foundations, are administered by the Vice President for Advancement & Communications, who also serves as the President of the Brockport Foundation, Inc. The Vice President also serves as the primary campus liaison with local, regional, and national elected officials and oversees the Office of University Events.
The Assistant Vice President for Advancement oversees the Office of Giving and all its functions, which include all Major Gifts, Planned Gifts, and activities related to The Fund for Brockport. The AVP also oversees Alumni Engagement, Donor Relations & Stewardship (including all activities related to Brockport Foundation scholarships and awards), and Finance & Advancement Services.
The Assistant Vice President for Communications is responsible for the public image of the University. This position plans and maintains a direct line of communication with the President and other cabinet-level administrators regarding public relations and communications activities. This position is the University’s primary spokesperson. The Assistant Vice President for Communications is also responsible for the content and look of the University’s website.
The Director of Marketing is responsible for creating and executing marketing campaigns that support the University’s recruitment efforts at both the undergraduate and graduate levels. This position oversees the development and implementation of the University’s brand identity and messaging, graphic identity system, and the related goals in support of the University’s strategic plan.
The Director of Alumni Engagement & Annual Giving is tasked with management of all institutionally supported activities related to the 100,000-plus alumni of the University. This includes oversight of the Brockport Alumni Association and all of its activities and committees, as well as the Fund for Brockport and all related campaigns.
The Director of the Comprehensive Campaign manages all aspects of the processes related to the University’s current comprehensive fundraising campaign, including feasibility study work, campaign planning and implementation, prospect management, coordination of the Foundation’s campaign steering committee, collaboration with an outside consultant, and more.
The Director of Donor Relations and Stewardship manages engagement plans with major donors and activities related to strategic events for all of Advancement, including but not limited to Galas, the President’s Donor Recognition Lunch, Benefactors and Scholars activities, the Volunteer Reception, and more. The Director also has oversight of the Brockport Scholarship program.
The Director of Finance and Advancement Services manages all of the Brockport Foundation funds, as well as the state and BASC funds dedicated to the Division of Advancement. Part of this Director’s role is collaboration with the Finance and Investment and Audit Committees of the Brockport Foundation. This office also oversees all aspects of data collection and management, the gift acknowledgement process, matching gifts and gifts-in-kind, the PCI-DSS compliance process, and more.
The Brockport Foundation, Inc. is a not-for-profit corporation chartered in 1976 under the Laws of the State of New York. It is charged with the solicitation and acceptance of gifts to the University.
Gifts may be in the form of cash, securities, land, works of art, life insurance, and other items of value; the Foundation may accept any gift consistent with the educational policies of the University. Donations to the Foundation are tax exempt. Gifts may be expended by the Foundation on the basis of need and program merit.
The Brockport Foundation is responsible for soliciting funds for the University from alumni, faculty and staff, corporations, foundations, parents, students, the community-at-large, and other friends of the University. Any faculty member or staff member wishing to approach private sources for support of a project or activity within the University works through the Division of Advancement / Foundation Office and the Vice President for Advancement & Communication, following established procedures, before making any outside solicitation approaches.
The Brockport Alumni Association represents more than 100,000 alumni of the University. It keeps alumni in touch with the University and with other alumni through publications, programs, and special services. Through their annual gifts, alumni are given active status membership in the Association. Several special benefits, rights, and privileges are granted to active status members.
The Association is administered by the Executive Director of the Association under the direction of the Board of Directors, a body of at least 20 members. In addition to an annual meeting of the Association, the Board of Directors meets quarterly to receive reports, set policy, and direct the association’s activities.
The Brockport Auxiliary Service Corporation, Inc. (BASC) is a not-for-profit membership corporation legally incorporated under the laws of the state of New York. It was created to operate the auxiliary services and to carry out activities not financed by state funds. The BASC operates under a contract with the State University of New York and SUNY Brockport.
The Executive Director of the Brockport Auxiliary Service Corporation is responsible for the operation of the various auxiliary services of the University, including Dining Services, campus IDs, contract management (laundry, vending, ATM), University Store, agency accounting for student organizations, Conference and Events, Summer Programs and similar functions.
The Board of Directors, consisting of administration, students, faculty, and alumni representatives, governs the Brockport Auxiliary Service Corporation. The board meets several times during the academic year to address policy, financial, and budget issues.
The Rochester Educational Opportunity Center (REOC) is a member of SUNY’s University Center for Academic and Workforce Development (UCAWD). The UCAWD leverages the academic resources of SUNY to promote the acquisition of education and skills for all New York State residents. UCAWD operates 10 Educational Opportunity Centers (EOC) and two Career Counseling and Outreach Centers. The SUNY EOCs are a system of educational enterprises that serve eligible adult learners.
SUNY Brockport serves as the sponsoring host campus for the Rochester EOC. The REOC’s programs provide a broad range of services for academically and economically disadvantaged New Yorkers, providing pathways to post-secondary education and gainful employment, and fostering local economic development.
The Executive Director of the Rochester Educational Opportunity Center oversees all operations of the REOC to deliver comprehensive, community-based academic and workforce development programs, and provide support services leading to enhanced employment opportunities, access to further education, and personal growth and development. The Executive Director reports jointly to the President of SUNY Brockport and the Associate Provost and Director of the UCAWD.
The Voting Faculty of SUNY Brockport, State University of New York, shall include the Chancellor and any person holding an appointment of at least 0.5 annualized full-time equivalent (FTE) as an administrative officer, professional staff, librarian, or teaching faculty member at the University, and be governed by the Bylaws of the Faculty of SUNY Brockport, State University of New York. Graduate assistants do not have Faculty status by reason of their appointment. Emeriti shall be granted Faculty status by serving on any of the Standing Committees of the College Senate or by applying in writing to the Senate President.
For the sole purpose of determining who may vote for Senators representing academic departments or administrative units hereinafter named, Departmental or Unit Faculty shall be defined as Voting Faculty who are appointed to a single department or unit as indicated by the current personnel roster, with the following special provisos:
Faculty members who hold appointments to two (2) or more departments or units with more than a half-time (1/2) appointment in one (1) department or unit will vote in the administrative home unit.
Faculty members who hold appointments to two (2) or more departments or units with no more than a half-time (1/2) appointment in any one (1) department or unit will vote in the administrative home unit. No member of the Faculty shall be included in more than one (1) unit of representation.
