Campus Recreation Advisory Board Minutes: November 22, 2024

9:00 AM – 10:00 AM – TEAMS Meeting

Attendees: S. Haines, D. Hunter, R. Killion, C. Mattern, G. Roe, K. Stiner, J. Toppin, S. Walsh, S. Wielgosz, B. Walck 

1. Call to Order
   • Scott Haines brought the meeting to order at 9:02 AM.
   • Dyamon Hunter took over the meeting and welcomed everyone and started with introductions.
2. Hazing Education Training
   • 1,115 students have completed the training.
3. 30 Club Sports – Increase of 3
   • 857 members – some have stepped away
   • Proposal to BSG for additional funding
     • Reached out to Dr. Acker, Karen Podsiadly and BSG Leadership. There has been an increase in Club Sports and expenses which result in needing additional funds. Requested $5,000 for the next 3 years and financial support of one of our GA students. Would like support for an Athletic Trainer and take Dylan off IFR and put on a campus line. We are running with a deficit.
     • Please let Scott know if you would like to review the document that has some history and supporting documentation.
   • 754 completed the online training – first time all have been required to complete
   • Club Sport Night
     • Successful and students would like to continue with this model (bracket style sports).
4. Intramural Updates
   • Continue offering programs along with Thursday night special.
     • There is a poll on Instagram for students.
5. Flooring Repairs – In the Field House
6. Water Leaks – Had drones on campus looking at roofs for leaks. Hopefully identified where they are in Tuttle and SERC.
7. Zamboni replaced $175k – Up and running. Better for the environment, etc.
8. Scoreboards to be replaced in Ice Arena this summer.
   • Reliant Bank donation through Adam Standish. Must be rebranded and painted. Quote from Toth’s Sports to take down old scoreboard and speakers sent to Mike Andriatch.
   • Field House scoreboard still is The College at Brockport and this will be updated by the same vendor.
   • Request for replacing glass and boards ($250,000).
9. $140k in new fitness equipment – Took money from reserves and had two different orders this past year to replace some equipment.
10. Bikeshare – 15 new bikes – rental ended Wednesday
    • Successful! Struggling with students taking care of them and returning them on time. Program ended for the season on Wednesday and Thursday morning 7 of them were re-possessed. Some students going through Student Conduct as they say bikes were stolen and we have security footage showing they still have them. Please keep this to yourselves…We are putting trackers on the bikes so that we can hold the students accountable. The bikes cost $750 each.
11. Projected to be $80 - $100k structural deficit per year
    • Additional financial support from student fees and some reserves. There is a slight increase in revenue partly due to upping rates a little in the Ice Arena. Last year was the first time we have had a structural deficit. Money in reserves may last a couple years.
12. Searching for 2 new GA’s - Graduating
13. Website created to hold agenda and minutes
    • Request from President’s Cabinet. Website is up and running.
14. Other Items/Questions
    • Craig asked for information on Club Sports for prospective students.
      • Dyamon explained process of talking to Dylan, presenting an outline to CSEC regarding expenses, practices, people interested, etc. CSEC will vote and the Club would start the following semester and be probationary. Funding would start after the first semester.
      • Scott added that a conversation takes place with Athletics. There is no cap on Clubs but does depend on funding. Flag Football was added this year and hoping to be a NCAA sport next year.
      • Rollover funds are used for championships. Clubs do fundraising and community service.
      • Club Sports is used as a recruiting tool as teams don’t have coaches. Club Sports students have a higher grade point average and a higher retention rate. The campus should be supporting us if we use Campus Rec. and Club Sports as an enrollment tool.
    • Scott mentioned we have no furniture in our Lobby. There were complaints after Open House that the furniture looked bad and the old furniture was removed. Went out for bid and thought we were all set, but a position change at the VP level put this on hold.
    • Garrett asked what the plan going forward was to help offset the deficit and how to support us. As is we would have to cut hours and that would have an impact on our students. Scott will share a document that shows a 5-year snapshot. Many factors must be considered, such as staffing issues (IFR lines with wage increases and fringe benefits), minimum wage increases, etc. We are continuing to work on this.
    • Kate asked about trends with sister SUNY’s with funding and Club Sports. Most are on staff lines and have higher fees and paid coaches.
    • Rachael said Cabinet is aware and you should advocate for your department and bring ideas to your VP. The VP of Admin. and Finance is looking at things strategically. Enrollment has increased and hopefully will continue to do so.
    • Sue asked if we had an account set up through the Brockport Foundation. Scott explained each of our Club Sports is set up along with Campus Rec. Amount in each account depends on fundraising, etc. Campus Rec. also has some scholarships for Club Sports, Student Employee, and Professional Development.
    • SERC is in their 13th year!

Next Meeting – Will be scheduled for February. April meeting will present budget proposal.

Meeting Adjourned @ 9:58 AM.