Preparedness Guide

When disaster strikes, know how you can receive alerts and warnings.

Everbridge Mass Notification System

Part of the campus Emergency Alert System. Everbridge is a rapid emergency communication platform. It allows campus safety teams to instantly broadcast critical alerts, safety instructions, and weather closures to thousands of students, faculty, and staff via SMS, phone calls, and emails.

Sign Up For Alerts

Emergency Voice Notification System

Part of the campus Emergency Alert System. Broadcasts real-time spoken instructions via building public address system. It delivers clear directions during critical incidents like severe weather, power outages, or security threats.

MonroeAlert

The county’s Opt-In emergency alert system. The system broadcasts warnings about imminent threats to health and safety that affect your geographic locations. Public Safety officials will send notifications regarding public safety incidents.

This service allows you to receive emergency alert and warning notifications via email, text message and/or voice communication methods based on the delivery method and geographic locations you identify within Monroe County, New York.

Sign Up for MonroeAlert

NY-Alert

New Yorkers can subscribe for NY-Alert to receive critical information and emergency alerts on what is happening in their area. NY-Alert contains critical, emergency-related information including instructions and recommendations in real-time by emergency personnel. Information may include severe weather warnings, significant highway closures, hazardous material spills and other emergency conditions.

All areas of New York State are included in the system, and you can decide which area you would like to receive alerts about.

Signing up is free, and messages can be received by phone, text and email.

Sign Up for NY-ALERT 

When disaster strikes, know who to turn to for updates.

• Campus Helpline at (585) 395-2796
• Emergency Conditions number at (585) 395-COLD
• SUNY Brockport Home Page
• TV/Radio:
  • WHAM, AM 1180
  • The Point, FM 89.1
  • WOKR 13 Rochester (Cable channel 13)
  • WIXT Syracuse
  • WIVB Buffalo
• Resident Assistants and Resident Directors (campus residents)
• Seymour Union staff (commuter students)
• Department Chair or Unit Head (faculty and staff)

Be prepared for any disaster by safeguarding documents and valuables.

Identification

• Vital records (birth, marriage, divorce certificate, adoption, child custody papers)
• Passport, driver’s license, Social Security card, green card, military service identification)
• Pet ownership papers, identification tags

Financial and Legal Documents

• Housing: lease or rental agreement, mortgage, home equity line of credit, deeds.
• Vehicle: loan documents, VIN, registration, title.
• Other Financial Obligations: utility bills, credit cards, student loans, alimony, child support, elder care, automatic payments such as gym memberships
• Financial Accounts: checking, savings, debit cards, retirement, investment.
• Insurance Policies: homeowners, renters, auto, life, flood, appraisals, photos, and lists of valuable items.
• Sources of Income: pay stubs, government benefits, alimony, child support.
• Tax Statements: Federal/state income tax returns, property tax, vehicle tax.
• Estate Planning: will, trust, power of attorney

Medical Documents

• Health/dental insurance, Medicare, Medicaid, VA health benefits.
• List of medications, immunizations, allergies, prescriptions, medical equipment and devices, pharmacy information.
• Living will, medical power of attorney.
• Caregiver agency contract or service agreement.
• Disabilities documentation.
• Contact information for doctors/specialists, dentists, pediatricians, veterinarians.

Protect Your Documents and Valuables

• Consider storing paper copies of important documents at home in a fireproof and waterproof box or safe, in a bank safe deposit box, or with a trusted friend or relative. If you are using a safe deposit box, you may want to ask your bank or check state laws to confirm who can and cannot access the safe deposit box if the lessee dies or is incapacitated.
• Store electronic copies of important documents in a password-protected format on a removable flash or external hard drive in your fireproof and waterproof box or safe, or consider using a secure cloud-based service.

Disasters are a matter of when, not if. Make sure you’re prepared by documenting your property and ensuring that you have the insurance coverage you need.

Document Your Property

• Maintain a detailed inventory of your valuable property.
• Take photos or videos to help you record your belongings, but be sure to also write down descriptions, including year, make, and model numbers, where appropriate.
• Store your inventory somewhere it can be easily accessed after a disaster.

Understand What Your Policy Covers

• Homeowners Policy. A homeowner’s policy generally provides the following areas of coverage:
  • Dwelling—coverage for your house;
  • Other Structures—coverage for structures such as garages, decks, and fences;
  • Personal Property—coverage for items such as furniture, clothing, and appliances;
  • Loss-of-Use—compensation if you need to relocate temporarily due to covered damage;
  • Personal Liability—coverage for accidents occurring on your property; and
  • Medical Protection—payments for a person who is injured on your property.
• For Students with On-Campus Housing: Belongings in a dorm are often covered up to 10% of the personal property limit under a parent’s homeowners or renters insurance policy. Check deductible rates as parent policies usually carry high deductibles ($1,000 or more), which can cost more than replacing a stolen laptop or text books.
• For Student with Off-Campus Housing: Students renting an off-campus apartment or house in New York are generally not covered by their parents’ insurance policies. Students must buy their own individual renters insurance policy to cover theft, fire, or water damage to electronics, clothes, and furniture.
• Renters Insurance. Renters insurance policies can include the following coverage types:
  • Personal Property—coverage for items such as furniture and clothing;
  • Loss-of-Use—compensation if you need to relocate temporarily due to damage;
  • Personal Liability—coverage if sued due to accidental injury to others;
  • Medical Payments—payments for a person who’s injured on your property; and
  • Property Damage to Others—coverage if you accidentally break or damage someone else’s property.

To assemble your kit store items in airtight plastic bags and put your entire disaster supplies kit in one or two easy-to-carry containers such as plastic bins or a duffel bag.

A basic emergency supply kit could include the following recommended items:

• Water (one gallon per day for 3-days, for drinking and sanitation)
• Food (at least a 3-day supply of non-perishable food)
• Flashlight
• First aid kit
• Extra batteries
• Whistle (to signal for help)
• Dust mask (to help filter contaminated air)
• Plastic sheeting, scissors and duct tape (to shelter in place)
• Moist towelettes, garbage bags and plastic ties (for personal sanitation)
• Soap, hand sanitizer and disinfecting wipes to disinfect surfaces
• Can opener (for food)
• Extra cell phone charger
• Sleeping bag or warm blanket
• Feminine supplies and personal hygiene items
• Paper and pencil
• Complete change of clothing appropriate for your climate and sturdy shoes

Consider adding the following items to your emergency supply kit based on your individual needs:

• Prescription medications
• Non-prescription medications such as pain relievers, anti-diarrhea medication, antacids or laxatives
• Prescription eyeglasses and contact lens solution
• Pet food and extra water for your pet
• Cash or traveler’s checks
• Important documents such as copies of insurance policies, identification and bank account records saved electronically or in a waterproof, portable container
• Fire extinguisher
• Matches in a waterproof container
• Mess kits, paper cups, plates, paper towels and plastic utensils

In case you are stranded, keep an emergency supply kit in your car with these automobile extras:

• Jumper cables
• Flares or reflective triangle
• Ice scraper
• Car cell phone charger
• Blanket
• Cat litter or sand (for better tire traction)

After assembling your kit remember to maintain it so it’s ready when needed:

• Keep canned food in a cool, dry place.
• Store boxed food in tightly closed plastic or metal containers.
• Replace expired items as needed.
• Re-think your needs every year and update your kit as your needs change.

Since you do not know where you will be when an emergency occurs, prepare supplies for home, work and cars.

• Home: Keep this kit in a designated place and have it ready in case you have to leave your home quickly.
• Work: Be prepared to shelter at work for at least 24 hours. Your work kit should include food, water and other necessities like medicines, as well as comfortable walking shoes, stored in a “grab and go” case.
• Car: In case you are stranded, keep a kit of emergency supplies in your car.