Camping, Use of Tents, and Tailgating on Campus Policy

Policy Statement

SUNY Brockport is committed to maintaining a clean, aesthetically pleasing, healthy, hygienic and safe work, educational, and living environment in order to effectively carry out its educational mission. SUNY Brockport is authorized to control its buildings and grounds consistent with the SUNY policies for use of facilities, which prohibit the use of university property or buildings for purposes unrelated to the regular programs and activities of the University.

Purpose/Scope

The purpose of this policy is to set forth the State University of New York (SUNY) Brockport Campus policy on camping and use of tents/canopies on campus.  

Applicability

This policy applies to all SUNY Brockport students, faculty, staff, affiliates, contractors, and visitors.

Definitions

Camping — Camping is defined as:

• • in indoor or outdoor locations, the establishment of, evidence of an attempt to establish, or maintenance of temporary or permanent living quarters at any location on University property other than living quarters in residence halls and living quarters in apartments, or other University-managed housing — this includes the establishment of any indoor and/or outdoor encampment erected in connection with any lawful assembly of individuals pursuant to SUNY Brockport policies;
  • sleeping overnight in or under any parked vehicle; or
  • establishing or maintaining indoors or outdoors, or in or under, any structure not designated for human occupancy, at any time during the day or night, a temporary or permanent place for cooking, storing of personal belongings, or sleeping by setting up any bedding, sleeping bag, mattress, tent, hammock or other sleeping equipment, or by setting up any cooking equipment that has not been approved by the Office of Environmental Health and Safety.

Campus or Campuses — A campus is any University owned, leased, licensed or operated space, facility, property, grounds, or building.

Canopy — A canopy is a structure, enclosure or shelter constructed of fabric or pliable materials supported by any manner, except by air or the contents it protects, and is open without side walls or drops on 75 percent or more of the perimeter.

Permit — A permit is a written document prepared by the Director of the Student Union Leadership & Activities and Vice President for Student Affairs issued to Campus Personnel to allow the set up and use of a tent or canopy for a specified amount of time. Permits may be revoked if permit conditions are not followed.

Tailgating — Tailgating is an informal gathering from the back of a parked vehicle, typically in the parking lot of a sports stadium or event venue. Tailgating is permitted in parking Lot T. Tailgating space is limited to those patrons with an appropriate parking pass or permit (if applicable). Access to the tailgating area may be limited to those patrons who have a valid game ticket for the contest being held that day.

Tent — A tent refers to any and all structures, enclosures, or shelters constructed of any material including, but not limited to, fabric or pliable materials supported by any manner.

Third Party or Parties — Third party or parties refers to any person, organization, group, or entity not affiliated with the University including, but not limited to, the general public, contractors, vendors, guests and visitors to the University, those using University facilities or property under a University revocable permit, and volunteers not enrolled as such on University systems.

University — University refers to the University at SUNY Brockport.

Policy Procedures

1. Camping is prohibited on University Campuses.
   
   
2. Exceptions:
    
   1. 1. Actions that constitute “camping” as defined above may be allowed with prior, written permission in the following limited circumstances:
         a. With the advance written approval of the appropriate University official following the appropriate campus procedures below and a reservation must be approved by Student Union Leadership & Activities process: Notice of Planned Assembly, Picketing, or Demonstration.
         b. As approved as part of a revocable permit for Campus use, pursuant to the SUNY Use of Facilities by Non-Commercial Organizations Policy.
         c. Tailgating and tailgate parties are excluded from this policy.
         d. In extraordinary circumstances, such as times of natural disaster, when approved in writing in advance by the University President or their designee.
         
         
3. Enforcement and Compliance:

1. 1. 1. SUNY Brockport Office of Student Union Leadership & Activities and/or University Police Department is responsible for addressing non-compliance with this policy by all persons and may address violations of this policy that constitute criminal trespass or any other violation of law.
      2. All Federal, State, and Local Ordinances are applicable to this policy.
      3. Students may be referred for discipline for alleged violation of this policy.

D. This Policy shall be effective immediately, upon approval.

Additional Procedure for Tents and Canopies larger than 400 square feet

Tents or canopies covering an area in excess of 400 square feet must also comply with this additional procedural section:

1. Permit requirement: a permit is required for tents and canopies >400 square feet. Such structures shall not be erected prior to obtaining a permit.
2. Construction documents: a detailed site and floor plan for tents and canopies with an occupancy load of 50 or more shall be provided with each application for approval. The floor plan shall include details of means of egress facilities, seating capacity, arrangement of the seating and location and type of heating and electrical equipment.
3. Inspections: Tents and canopies shall be inspected prior to occupancy and use. Tents in use for 30 days or more shall be re-inspected bi-weekly.
4. Location: Tents and canopies must not be located within 50 feet of: lot lines, buildings, other tents and canopies, parked vehicles or other internal combustion engines. For the purposes of required distances, support ropes and guy wires shall be considered as part of the tent or canopy.
5. Fire Break: On all sides of any tent or canopy, there must be an unobstructed passageway or fire road not less than 12 feet wide free from guy wires, ropes and other obstructions to allow for fire department access unless approved by CEO.
6. Anchorage required: Tents and canopies shall be adequately roped, braced and anchored to withstand the elements of weather and prevent against collapsing. Documentation of structural stability shall be furnished to the CEO on request. If tent stakes or pins will be driven into the ground for stability, NYS law requires that you contact Dig Safely NY (811) prior to insertion of tent stakes or pins. Sandbags, Water barrels, and cement is also an option, but it must be appropriately anchored for wind and weather elements.
7. Seating arrangements: All seating arrangements shall be in accordance with Chapter 10 (means of egress) of the New York State Fire Code 2015.
8. Means of egress: Exits shall be spaced at approximately equal intervals around the perimeter of the tent or canopy and shall be located such that all points are 100 feet or less from an exit. The number of exits varies depending on the number of occupants.

Links to Related Procedures and Information

New York State Fire Code 2015

Notice of Planned Assembly, Picketing, or Demonstration

SUNY Commercial Use Policy (Use of University Facilities for Commercial Purposes)

SUNY Rules for the Maintenance of Public Order Policy

SUNY Use of Facilities by Non-Commercial Organizations Policy

Contact Information

Director of Student Union, Leadership and Activities

Vice President for Student Affairs

History (in descending order)

Item	Date	Explanation
Next Review Date	2029-08-21	Five-year review
Adoption Date	2024-08-21	Policy adopted
Draft Review Date	N/A	Draft Policy under 30-day Campus Review

Approval

This policy was approved by President’s Cabinet on 2024-08-21