The Registrar’s Office will not take any action on any course without the approval of the appropriate person(s) or offices. This document outlines the correct process for receiving approval. If you are unsure where your change falls, please consult with the appropriate Associate/Assistant Dean.
The following items need approval by the Senate and then the University President:
- Changes to Degree Audits or Requirements
- Creation of new majors, minors, or concentrations
- Revisions of majors, minors, or concentrations
- Credit changes within existing programs
- Course requirement changes within existing programs - including required and elective courses and substituting new requirements for old requirements
- Adding or removing pre-requisites or co-requisites
- Changing course numbers from higher to lower or lower to higher numbers
- Changes to the Course Information in the Catalog
- Change in credit hours (more or less)
- Changes to course prefixes that are not part of a new program proposal
- Adding General Education Codes or Liberal Arts Designations
- Adding or removing certification requirements (e.g., education, coaching…)
The following items will be reported to the Senate after they are approved by the Dean/ Dean’s Designee (e.g., Associate/Assistant Dean):
- Changes to the Course Information in the Catalog
- Changing a course title
- Change course description
- Changing the Default Grading Scheme (A-E vs. S/U)
- Creation of New Courses and Elective Courses including Topics or Swing Courses
- Cross-Listing a Course
- Deactivate or Re-activate a Program
- Course Deactivation or Reactivation
- Removing General Education Codes or Liberal Arts Designations
The above changes are automatically sent to Senate when the Course Registration Form is approved. Therefore, no additional action is required by the submitter.
The following items do NOT need to be approved by Senate, but need approval by other offices on campus:
Provost’s Office approval is required for:
- Change of Course Modality or Campus (Brockport vs. Downtown vs. Online) after the final course schedule spreadsheet submission to the Registrar’s Office
- Creating a New Course Prefix
- Part of Term Changes (1st Half to 2nd Half) after the final course schedule spreadsheet submission to the Registrar’s Office,
Associate Dean approval is required for:
- Subtitle for a Topics Course
- Changes to a Specific Semester’s Schedule
- Add or Removing Restrictions (Majors, F, T, O, H) on a Specific Course
- Special Session Term Changes
- Course Equivalency Updates (goes through Transfer Student Services not Registrar)
- Change of Grade (including incomplete to letter grade)
Chair approval is required for:
- Course Substitutions in the Same Discipline
- Course Substitution for an Individual Student
- A course substitution allowed for all students in a particular program.