Decaling
It is the responsibility of the Property Control Office to accurately record the decal and serial numbers, assign the equipment to the appropriate department and end user and record the building and room location of all equipment. This information is essential and your assistance is needed and appreciated to properly document the physical location of each asset. Once an asset has been recorded in the PCS, the information is transmitted to SUNY Administration. All assets for the University are inspected and audited annually.
Equipment that is delivered to the University through Central Receiving and is valued at $5,000 or higher and a useful life of two years or more will be decaled by the receiving staff upon arrival. If the equipment is delivered directly to the department, they will be contacted by the Property Control Coordinator to schedule an appointment to decal the item. The decal is permanently affixed to the asset in a location that is easily visible. Verification of manufacturer and location will be completed by the Property Control Coordinator. Accountability of equipment assigned to a department lies with the appropriate department director or chair.
Assets that are valued less than the $5,000 criteria are not included in the PCS but must be affixed with a SUNY Brockport ownership tag (property sticker) by the department. Ownership tags are available to all campus departments by contacting Procurement & Payment Services.
The following entities are exempt from this procedure:
- Brockport Auxilliary Services (BASC)
- Brockport Foundation
- Research Foundation
Contact
For questions regarding Property Control, please contact Emily Willard.